Legal Secretary

Baker Botts, a full-service, leading international law firm recognized for our understanding of the industries we serve, is seeking an experienced Legal Secretary, who is fluent in Spanish. Under general supervision from the Office Administrator, the Legal Secretary provides full administrative and document processing support to assigned group of attorneys and / or paralegals. This is a full-time, non-exempt position with excellent benefits.

Essential Duties and Responsibilities :

• Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence that requires knowledge of legal terminology and using advanced formatting skills. This may require spending long periods of time at computer workstation.
• Coordinates outsourced copy jobs. Provides photocopying and / or scanning of correspondence, documents and other printed materials.
• Handles in-coming correspondence (including gathering and / or preparing needed materials for lawyer's review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, FedEx's, etc.
• Drafts, edits and disseminates information through letters, email, mail, memos, itineraries, etc, which often will be in Spanish.
• Answers telephones and delivers accurate and timely messages.
• Reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; makes arrangements for mails / emails of specific invoices to clients
• Schedules appointments and performs other tasks related to maintaining assignments' calendars; schedules and coordinates meetings and conferences, including travel, lodging, transportation, and meal arrangements as well as seeking approval for attorneys from department heads.
• Inputs attorney time utilizing the Firm's time entry software on a daily basis.
• Interacts with clients, vendors, attorneys and staff to maintain good relations.
• Maintains workstation and surrounding area which may require lifting, squatting, kneeling, or bending.
• Closes files per lawyer requests. This may require lifting file bank boxes containing client files.
• Reconciles and submits travel, client development, and client expenses for reimbursement through Chrome River and reconciles AMEX statements for all assignments.
• Maintains calendars as requested by attorneys; submits and reconciles reimbursements.
• Prepares materials for departmental meetings.
• Other projects as assigned by attorneys and / or paralegals and Office Administrator.

Qualifications :

Physical Demands

Working Condition and Environment

For positions based in the Washington D.C. office of Baker Botts L.L.P., the salary range is $45.00 - $50.00 per hour.

Baker Botts L.L.P. is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, gender, sex, age, religion, creed, national origin, citizenship, marital status, sexual orientation, disability, medical condition, military and veteran status, gender identity or expression, genetic information or any other basis protected by federal, state or local law.

Salary : $45 - $50