Minimum Qualifications and Requirements:

• Graduation from High School or possession of a GED, preferably supplemented by additional training in office management, Associate’s Degree preferred.
• Extensive experience in general office operations
• Or any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work for the position.
• Thorough knowledge of modern office procedures, practices and equipment.
• Thorough knowledge of modern office filing systems and procedures.
• Thorough knowledge of modern standard bookkeeping principles, practices and procedures.
• Ability to remain calm in difficult situations.
• Must maintain confidentiality at all times.
• Ability to prepare correspondence according to standard business practices.
• Ability to accurately type correspondences, reports and memoranda.
• Ability to complete financial processing procedures.

Responsibilities of the Position:

Provides confidential administrative support for a Department Head, including assuming direction or oversight over other Department personnel in distributing directives and monitoring programmatic activities.

• Schedules appointments for the Department Head and maintains appointment schedule.
• Organizes meetings and conferences.
• Prepares correspondence, reports, lists and other documentation as instructed and requested by designated office personnel.
• Interprets and applies Department or office rules, policies and regulations in accordance with prescribed procedures and guidelines.
• Transcribes or prepares letters, minutes, reports, statements, grant applications, specifications, contracts, memoranda, notices, resolutions, budgets, financial and statistical tables, requisitions and other related materials, including confidential correspondences and reports and performs shorthand as required.
• Collects information used in budget compilation.
• Prepares special reports as requested.
• Copies, packages and distributes a variety of written materials as requested by other designated office personnel.

Specified Length/Hours of Position:

• This position is an affiliated (MESPA) position. 42 Week Position, Pay Grade 14 $21.88, 40 Hours Per Week. Starting in August 2025

Salary : $22