What are the responsibilities and job description for the Executive/Administrative Assistant position at Balanced Office Solutions?
(U.S.-Based Only – East Coast Preferred)
Are you the kind of person who sees what needs to be done before anyone even asks? Do you love organization, automation, and making chaos disappear? If so, keep reading—this might be your perfect gig.
Who We Are
At Balanced Office Solutions, we help entrepreneurs actually understand their finances, streamline operations, and scale their businesses—without the headaches. We work hard, get sh*t done, and have fun doing it. If that sounds like your vibe, you might be our kind of person.
Who You Are
Proactive AF – You don’t wait to be told what to do. You spot gaps, take initiative, and make things happen.
Tech-Savvy & Hyper-Organized – You know your way around Dubsado, ClickUp, Google Suite, Slack, Squarespace, Airtable, Canva, and Zapier like a pro (an more). Workflows and automations? You love them.
Dependable & Detail-Oriented – You catch the small stuff and make sure nothing slips through the cracks.
Communicative & Reliable – You’ll check in once a day (M-F) to see if there’s work for you. I need someone in the U.S., preferably on the East Coast to be in the same time zone. This is non-negotiable.
Growth-Minded – This role starts at 5-10 hours per week (closer to 5 at first), but for the right person, it could grow significantly. We’re looking for a long-term team member who wants to grow with us.
Bonus Points if you’ve worked in bookkeeping/accounting and understand financial lingo.
What You’ll Be Doing
Keeping our systems running smoothly with automation and workflows (efficiency is our love language).
Managing projects in ClickUp, handling admin tasks, and making sure everything is where it should be, when it should be.
Supporting the team with client communications, scheduling, and daily operations.
Keeping me (the owner) in check – managing my calendar, sending client reminders, and making sure I don’t drop the ball on important things. Basically, being my right-hand person.
Making my life easier by staying one step ahead.
The Perks
Flexible hours – Work when it works for you, as long as you meet deadlines and check in daily DURING the day hours ONLY.
Work-life balance – No burnout culture here.
Room to grow – If we’re a great fit, there’s serious potential for this role to expand.
How to Apply
If this sounds like your dream gig, email me at support@balancedofficesolutions.com with:
A quick intro about you and why you’d be a great fit.
A rundown of your experience with the listed software.
Your favorite automation or workflow trick (I love efficiency, so impress me!).
Let’s do great work together!
Job Types: Part-time, Contract
Pay: $20.00 - $26.00 per hour
Expected hours: 5 – 20 per week
Schedule:
- Day shift
- Monday to Friday
Work Location: Hybrid remote in Hudson, MA 01749
Salary : $20 - $26
