What are the responsibilities and job description for the Architectural Review Administrative Assistant position at Bald Head Association?
ARC Administrative Assistant
Bald Head Island, NC (requires 25-minute ferry commute)
JOB PURPOSE:
The ARC Administrative Assistant is an hourly position that supports the Association's
architectural review process. The position reports to Architectural Review Coordinator.
Specific responsibilities include:
1. Supports architectural review process by:
a. Receiving and making copies/scanning of submittals and responses for ARC meetings, when appropriate.
b. Creating the agenda for ARC meetings and emailing confirmation of receipt of submittals.
c. Obtaining photos of properties as needed for submittals.
d. Recording minutes and developing first draft for Coordinator's review.
e. Developing written confirmation of ARC decisions and ensuring letters are scanned, copied, mailed and emailed in a timely manner.
f. Maintaining architectural review filing and archival system.
g. Serving as back up for Architectural Review Coordinator.
2. Assists in fulfilling the day-to-day ARC-related archival requests for paint/colors, plans, etc. as well as tree removal/trimming requests.
3. Coordinates with other Architectural Review Committees and/or Village of BHI Building Inspector as required.
4. Assist the Architectural Review Coordinator in maintaining complete and accurate database records of property owners including bookkeeping details for fees and construction deposits.
5. Archiving BHA ARC files by sorting file documents, discarding duplicate copies, scanning documents and uploading digital files.
6. Other duties as assigned.
Knowledge, skills and abilities:
_ Familiarity with homeowners associations_
_ Ability to write and speak clearly and respectfully to a broad range of audiences_
_ Expert ability to de-escalate tense situations_
_ Knowledge of and appreciation for rules and regulations associated with a homeowners' association_
Education:
Bachelor's degree in communications or business, or a combination of education and experience.
Previous experience with a homeowners' association is a bonus.
Job Type: Part-time
Pay: $20.00 - $23.00 per hour
Expected hours: 28 – 34 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Experience:
- Customer service: 3 years (Preferred)
Ability to Commute:
- Bald Head Island, NC 28461 (Required)
Work Location: In person
Salary : $20 - $23