What are the responsibilities and job description for the Emergency Management Specialist - Baldwin County Commission position at Baldwin County Alabama?
Position Description
The Emergency Management Specialist for the Emergency Management Agency serves to accomplish a myriad of duties to assist the staff of the department as well as the functions within the Emergency Operations Center. This individual is responsible for providing technical support and assistance to the EMA staff in the areas of planning, logistics, operations, training, and education outreach. This person will also help to ensure facilities, services, personnel, training, equipment, and supplies are supported for the purposes of maintaining a viable emergency management program. Incumbents must have excellent communication and creative writing skills, maintain records, prepare for and participate in staff meetings, and assist in managing communications for the department. This person reports to the EMA Deputy Director. During times of activation this individual may be assigned by the EOC Manager to assist with the Operations, Logistics, or Planning Sections.
This position requires driving as an essential function of the position. For Baldwin County driving requirements, please see the following link: Driver Qualifications. Successful applicants must be at least 20 years old, insurable by the County’s insurance carrier, pass a criminal and motor vehicle background check and will be subject to a pre-employment drug test and physical.
Essential Job Functions
Administrative
- Serves as a scribe as needed.
- Types and/or prepares correspondence, agenda items, reports and various documents as requested.
- Schedules meetings and coordinates public meetings with staff.
- Conducts research as needed or requested.
- Collects information to maintain situational awareness. Providing assistance with social media monitoring and information dissemination.
- Receives and dispatches mail.
- Assist in maintaining the agency calendar of events.
- Assists with data entry for mass communications and maintaining current contact information for internal and external partners.
- Provides logistical support for outreach events, activations, training, as well as equipment/asset inventory and maintenance.
- Provide logistical support to ensure the necessary supplies to support EOC operations and activations. Assist with procurement processes as directed by the Logistics Division Manager. (Spending authorization will always be applicable as approved by the EMA Director and on file in the Budget/Purchasing office).
- Assists in checking in/out equipment, utilizing appropriate documentation and procedures.
- Assists with sheltering operations and support as requested. This includes staffing, volunteer management, and donation management.
- Assists with development and implementation of training courses to include registration, promotional materials, participant management, documentation, and material support.
- Assist with training as requested.
- Assists with reviewing and revising emergency plans, risk assessments, and guidelines to accomplish the mission of the agency.
- Greets visitors to the office, refers them as necessary to appropriate personnel, and ensures great customer service to internal and external guests.
- Answers all incoming calls to the office and directs calls to appropriate personnel or document appropriate messages.
- Provides appropriate information to general inquiries always remaining polite and professional.
- Communicate effectively with guests, visitors, and staff.
Education and Experience
- High school diploma or equivalent.
- Must have a valid driver’s license and be insurable by the County’s insurance guidelines.
- Hazardous Materials Awareness & Operations Certified within 12 months of employment
- It is expected that the incumbent will obtain a Basic Level Certification from the Alabama Association of Emergency Management within 12 months of employment.
Knowledge, Skills, and Abilities
- Skills to comprehend federal, state, and local guidelines, as well as read charts, maps, and graphs.
- Knowledge of English grammar, composition and spelling within acceptable standards of quality and accuracy.
- Knowledge of general office practices and procedures.
- Skills to communicate effectively with Commissioners, EMA Director, Deputy EMA Director, office staff, co-workers, interns, volunteers, and the general public.
- Skills to read, understand and compile printed reports and research assignments.
- Knowledge of Emergency Management Agency activities.
- Ability to establish and maintain effective working relationships with supervisors, co-workers and the general public.
- Knowledge and ability to operate computers and general software.
- Ability to work under stress of recurring deadlines.
- Ability to lead by example.
- Ability to work professionally in an innovative, dynamic work environment, adapting to change with a positive attitude.
- Skills to work cooperatively and respectfully with others, maintaining enthusiasm for the job, and be willing to help others.
- Willing to work non-standard hours to provide twenty-four (24) hour emergency coverage during EOC activations.
- Serve in the Call Duty Officer rotation to include nights and weekends.
- Attend educational and professional development courses for advanced training.
- Willing to travel to state and regional conferences and meetings.
Baldwin County Commission and Baldwin County Sheriff’s Office does not discriminate on the basis of race, color, national origin, sex, religion, age, marital status, disability, citizenship or veteran status in employment. It is the intent of the Baldwin County Commission and Baldwin County Sheriff’s Office to guarantee equal opportunity to allow disabled employees a bias-free work environment. Baldwin County Commission and Baldwin County Sheriff’s Office, upon request, will provide reasonable accommodation in compliance with the ADA. Recruitment and selection processes will grant equal opportunity for employment to qualified applicants and will not discriminate on the basis of disability. Reasonable accommodation will be provided upon request during the application, testing, and interview process.
