What are the responsibilities and job description for the Part Time Administrative Assistant to the Property Manager position at Baldwin Real Estate Corporation?
Job Type
Part-time
Description
Basic Functions :
Assist the Community Manager and Maintenance Supervisor in daily oversight of the properties, to ensure a safe and habitable place to dwell. Assist the Community Manager in all duties related to the administration of the communities required. Responds to requests by the Community Manager in a timely fashion. Maintains high standards of conduct following all policies and procedures outlined in the employee handbook.
Payroll
Part-time position 32 hours per week. Hours are 8 am - 4 pm. Scheduled hours and days may increase or be changed as required. Compensation is on an hourly basis.
Relationships :
Reports directly to Community Manager
Maintains positive relations with residents, staff and vendors
Maintains supportive relations with community, fire and police agencies
Key Goals :
Maintain long-range planning approach
Maximize resident-retention
Maintain property's emergency and risk management plan
Operate within approved budget plans
Update marketing plan annually
Implement and monitor efficient turnover program to ensure high resident satisfaction and retention
Maintain good recordkeeping system
Reduce liabilities, both physical and financial
Description of Responsibilities and Typical Work Activities : (Not limited to : )
Maintaining the Physical Asset
Ensures all contractors insurance certificates are in place
Notify Maintenance Supervisor and Site Manager of reported maintenance problems
Marketing and Leasing
Implement move-in and move-out procedure forms with Site Manager
Conduct move-in and move-out inspections
Coordinate preparation of vacant units with Maintenance Supervisor and Site Manager based on move-in dates
Tenant Management
Record all service requests upon receipt
Maintain work orders in software program
Train and educate residents on safety and compliance issues
Maintain capital needs metric
Financial Reporting and Control
Keep a record of inventories - tools, equipment and supplies
Prepare purchase orders for Community Manager to approve, where required, once information is received from Maintenance Supervisor. If an emergency arises and Community Manager is not available, call Property Manager or Vice President of Property Management for prior approval.
Work with Maintenance Supervisor on securing bids for outside vendors
Administration
Establish work duties and prioritize
Maintain all maintenance forms and records according to maintenance plan
Assist Community Manager in performing her / his duties and fill in as required during absence of Community Manager
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