Inside Project Manager

This position is mainly consisting of Project Team Support, Safety Team Support, Client Relations, and General Administration duties.

Project Team Support:

• Works collaboratively with Project Team members to create and implement strategic plans to generate business opportunities, which result in achieved revenue objectives for Balestrieri.
• Coordinating with Project Team's field@balestrierigroup.com email address, answering, forward, and/or following up with incoming emails.
• Proposal Follow-Ups.
• Project and O&M Books.
• Requesting project related Certificates of Insurance (COI's) from surety as required.
• Assisting with client pre-qualification requests as required.
• Assisting with hotel reservations for out-of-town projects as required.
• Assisting with Inspection Reports as required.
• Filing of materials for project job files and contractor files as required.
• Attend weekly Project Team Meeting, preparing an agenda of items to review with Team.

Accounting Duties:

• Prepare/Send weekly invoices with Project Managers and President
• Prepare Lien Waivers to Clients
• Responsible for updating information on clients in QuickBooks, Outlook, and Client Files
• Other responsibilities and projects as assigned.

Safety Team Support:

• Assisting with company's Risk Management Program as required.
• Coordinating various requests from Online Contractor Management sites as required.
• Coordinating monthly Leadership Training Meetings with all field personnel.
• Coordination of 2-Hour and 16 Hour trainings, including proposals, follow-up, scheduling, assembly of training materials and final training certificates.
• Assisting with annual OSHA 300 Logs, including uploading and posting requirements.
• Assisting with administration of in-house safety audits, including report coordination for Executive Management and Surety Company.
• Assisting with the company's Health & Safety Program.
• Assisting with the company's Fleet Safety Program.

Client Relations - External:

• Assisting Vice President and Administrative Coordinator with Balestrieri's Website Management and Digital Media Specialist for content, layout and SEO optimization.
• Oversight of photo management for company projects and non-projects.
• Organize and coordinate company trade shows, association meetings and summer golf outings.
• Coordinating company novelty and swag items.
• Assisting Vice President with annual holiday gift baskets/cards including weekly review of Field Schedule, clarifying and updating Outlook with Project Managers.
• Other responsibilities and projects as assigned.

Client Relations - Internal:

• Requests from President of Balestrieri Environmental & Development, Inc.

General Administration:

• Assist with answering all incoming telephone calls and faxes.
• Fully versed in company databases: RAS, Job Log, Outlook, and Quickbooks.
• Maintain a professional working relationship with co-workers, clients, vendors, sub-contractors, and governmental agencies.
• Attend staff meetings as required.
• Cross-trained with office personnel as required.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $20 - $22