What are the responsibilities and job description for the Accounts Payable Specialist position at Balluff Americas?
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The Accounts Payable Specialist is responsible for managing accounts payable functions and tax-related tasks while also assisting with general accounting and accounts receivable. This role ensures the accuracy and timeliness of tax disbursements to various states, assists with general ledger transactions, and provides financial support to maintain compliance with U.S. tax laws. The ideal candidate has a strong background in AP, general accounting, and a working knowledge of sales and corporate tax regulations.
Key Responsibilities:
- Manage and process all accounts payable functions, including vendor payments, invoice reconciliation, and expense reporting.
- Ensure compliance with company policies and tax regulations when processing payments.
- Handle sales tax filing to various states on a scheduled basis and maintain accurate records.
- Collaborate with internal departments to resolve accounting and tax-related issues.
- Assist with general ledger (GL) transactions as needed, ensuring accuracy in financial reporting.
- Maintain vendor records, including tax ID forms and year-end tax documentation.
- Assist with month end closing: ensure completion of various transactions; key in miscellaneous cash and manual checks.
- Assist with financial audits by providing requested documentation and reconciliations.
- Monitor and track outstanding AP and accounts receivable (AR) balances to support cash flow management.
- Provide backup to AR functions, including cash applications and resolving payment discrepancies.
- Perform clerical and administrative duties as necessary to support the finance department.
Requirements/Qualifications:
- Associate’s or degree in Accounting, Finance, or a related field preferred.
- Minimum of 3 years of experience in accounts payable or general accounting.
- Working knowledge of state tax laws, including corporate and sales tax.
- Experience processing tax disbursements filings to multiple states is a plus.
- General understanding of GL and AR functions.
- Proficiency in accounting software (SAP experience preferred) and Microsoft Excel.
- Familiarity with Corporate On-Line Bank is a plus
Work Environment & Physical Demands:
- Required to sit for extended periods of time in an office atmosphere.
- Generally quiet with little fluctuation in temperature.
- Use of a computer for extended periods of time.