Administrative Assistant for VP of Advancement

Salary: $55,000.00 - $60,000.00 Annually

Location : Main Campus (Liberty Heights)

Job Type: Full-Time Staff

Job Number: 202500032

Department: Advancement & Strategic Partnership

Opening Date: 01/24/2025

FLSA: Non-Exempt

Bargaining Unit: N/A

About Baltimore City Community College

Founded in 1947, Baltimore City Community College (BCCC) is comprehensive, urban institution accredited by the Middle States Commission on Higher Education. The College's campus is located in West Baltimore and courses are offered throughout the City. With its broad range of degree, certificate, and continuing education programs, affordable tuition, and extensive outreach, BCCC offers educational opportunities to the citizens of Baltimore City and throughout the state of Maryland. BCCC serves over 7,500* students annually, providing credits that transfer to four-year colleges and universities as well as workforce training leading directly to job placement. The College is proud of the fact that over 50 nations are represented within the student body.

• Based on the annual unduplicated credit and non-credit headcount for FY 2023.
  
  

Description/Job Summary

The Advancement Office seeks an experienced Administrative Assistant who can assist in delivering process improvements and provide primary support to the Vice President for Advancement. This position provides assistance with tasks including presentation preparation, confidential and high-level communications, and correspondences. The individual provides support for advancement activities within Raiser's Edge, and the College's nonprofit CRM software. The Administrative Assistant provides various liaison duties and other duties as assigned.

Responsibilities/Duties

• Enters purchase requests into the Financial Management Information System.
• Provides general support for advancement and foundations efforts.
• Assists the Vice President in the preparation of departmental budgets.
• Assists with events for internal and external populations to monitor associated operation budgets and expenditures.
• Takes minutes at Advancement meetings and other professional meetings as assigned.
• Provides confidential administrative support to the Vice President to include communications, digital file management and telephone communications.
• Provides administrative support for strategic responsibilities of the Vice President, including marketing, public relations, advancement, events, and alumni areas.
• Maintains the Vice President's calendar and schedule for meetings and appointments.
• Makes travel arrangements, greets visitors, and other related duties.
• Tracks regular work attendance for the Vice President's direct reports and others within the Division.
• Tracks and orders office supplies and maintain supply storage areas.
• Implements office procedures as requested by the Vice President.
• Reviews and ensures accuracy of items requiring signature or approval of the Vice President.
• Provides customer-oriented quality service to the students, faculty, staff, and guests of Baltimore City Community College.
• Provides advancement and fundraising support using Raiser's Edge or similar fundraising and development CRM software.
• Other duties as assigned
  
  

Required Qualifications

Required Experience

• Demonstrated ability to maintain confidential materials.
• Experience working on multiple projects simultaneously with minimal supervision.
• Willingness to work in a fast-paced work environment and one dealing with many complex and sensitive issues.
• Excellent communication skills, both orally and in writing
• Strong experience with Microsoft Office, and specialized applications for word processing, spreadsheets, relational databases, graphics packages, and assembling, manipulating and/or formatting data and/or reports.
  
  

Required Qualifications

• Associate degree in business or related field or equivalent experience
• Minimum 5 years progressive administrative assistant experience in an office setting
  
  

Preferred Qualifications

• Bachelors' degree
• Three years of experience providing administrative support to a higher education executive and working within a fundraising and development environment
• Experience using Raiser's Edge or similar fundraising and development CRM software
• Community College or University Experience
  
  

BCCC is the only community college in Baltimore City, one of 16 community colleges in Maryland, and both a higher education institution and a State of Maryland agency.

As a state agency, the College is able to offer full-time, permanent PIN employees a host of benefits including a competitive salary and tuition remission. New College PIN employees will be invited to discuss benefit options with a personnel officers.

Benefits extended to all full-time PIN employees are as follows.

(Click on medical and retirement plans for more detailed information)

• (PPO, EPO, and/or HMO medical plans), vision and dental plans (PPO or DHMO)
• include the State Employees' Pension, Teachers Pension Systems, Optional Retirement Programs (ORP) and the Law Enforcement Officer Pension System.
• Supplemental Retirement Plans
• 401(k), 403(b) and 457
• Leave22 days of Annual Leave, 15 days of Sick Leave, 3 Personal Leave days, Leave Bank membership opportunities, 9 Holidays and a Winter Holiday break (5 days) observed between the Christmas and New Year's Day holidays
• Tuition Remission to institutions within the University System of Maryland (USM)
• Professional Development opportunities
  

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