What are the responsibilities and job description for the Administrative Assistant position at Oxford Administrative Clerk?
**Job Overview**
The Oxford Administrative Clerk is a key member of the team, responsible for providing administrative support to various departments and boards within the organization.
**Key Responsibilities:**
- Provide front office receptionist duties including providing assistance to the public, vendors, contractors, and other customers
- Perform routine office tasks including answering the phone, data entry, file management, typing, copying, and electronic communications
- Manage office supplies, office equipment, and building equipment inspections
**Administrative Support:**
- Provide administrative support for the Town Manager/Administrator/Clerk
- Pick up daily mail and post outgoing mail
- Manage receipt of customer payments and posting of deposits
**Planning Office/Town Planner Support:**
- Respond to and provide information and direction to the public
- Distribute appropriate forms, documents, etc.
- Answer routine questions regarding zoning and land use matters, application procedures, projects, and other information
**Boards and Commissions Support:**
- Prepare appropriate notices, permit packages, supporting documents, and meeting minutes
- Prepare, post, and advertise (when required) meeting agendas and application notices
**Additional Responsibilities:**
- Manage annual licenses for boat slip rentals, short-term rentals, and long-term rentals
- Provide administrative assistance to the Chair of the Election Supervisors
- Assist in the absence of other office staff as needed
**Requirements:**
- Proficient in Microsoft Office (Word, Excel, Publisher, and Outlook)
- Knowledge of Constant Contact, social media (Facebook), and web pages for sending notices
- Excellent communication skills and organizational skills
- Efficient typing skills and computer literacy
