What are the responsibilities and job description for the Human Resources Assistant position at Baltimore County, MD?
DESCRIPTION
BENEFITS
QUESTIONS
Pay Schedule VI, Grade 23, Regular Schedule: 35 hours per week
A vacancy exists in the Office of Human Resources, Recruitment and Talent Acquisition Division.
A list of eligible applicants will be established based on the examination as outlined below.
Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants.
All interested transfer and promotional candidates must apply at this time.
List all promotions and changes in job duties due to reclassification as separate work experiences on your application. Applicants must include the dates of the promotions and reclassifications.
Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.
You can attach your transcript(s) or license(s) to your application.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.
Examples of Duties
Under general supervision, performs a variety of paraprofessional human resources duties in support of the Recruitment and Talent Acquisition Division of the Office of Human Resources.
- Leads background investigation processing by capturing fingerprints electronically with a LiveScan machine, maintains reports, schedules and collects documents for I-9's. Confirms and maintains applicant schedules for pre-employment fingerprinting purposes.
- Maintains and ensures fingerprint images align with State and Federal protocols.
- Provides information to applicants regarding job opportunities and explains employment processes.
- Reviews employment applications for completeness. Reviews and evaluates applications for non-merit positions and prepares lists of qualified applicants for agencies.
- Reviews and processes hire packets in collaboration with Office of Human Resources and other Baltimore County Agency HR Liaisons.
- Assists recruiting efforts to obtain qualified applicants which may include advertising, attending job fairs, and updating mailing lists. Maintains detailed records of applicants or employees, and assembles and types these into periodic reports.
- Assists in interpreting human resources rules for County employees. Explains human resources records, leave rules, holidays, payroll administration, and other general administrative procedures to individual employees or agencies.
- Conducts general orientation meetings and explains County personnel policies and procedures to new employees.
- Provides administrative support to Public Safety Promotional Testing process.
- Uses computer software packages and other automated office systems to generate a variety of documents, including lists, tables, reports, correspondence and other personnel documents. Creates and maintains databases and agency files.
May lead or coordinate the work of clerical human resources staff. May represent the department at meetings or on committees. Provides coverage and support to front desk and phone system. Performs other related duties as required.
(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)
Qualifications
Required Qualifications
Possession of a high school diploma or an appropriate equivalent,
plus
at least two years' clerical or technical experience in a human resources function or in job placement. (Additional education in personnel administration may be substituted on a year-for-year basis for the required experience.)
Knowledge, Skills, and Abilities (Entry Level)
Knowledge of personnel recordkeeping procedures. Knowledge of modern office practices and procedures. Knowledge of automated office systems. Knowledge of spelling, grammar, and arithmetic.
Ability to understand human resources rules and regulations and to communicate them effectively to others. Ability to establish and maintain effective working relationships with all contacts. Ability to use automated recordkeeping and word processing systems. Ability to handle confidential material with discretion. Ability to perform basic mathematical computations. Typing ability.
Knowledge, Skills, and Abilities (Full Performance)
Knowledge of County and departmental rules, regulations, policies, and procedures. Knowledge of automated office systems used in performance of duties. Knowledge of team-teaching techniques.
Intermediate knowledge of MS Office Applications including Word, Excel, and PowerPoint.
Skill in operation of automated recordkeeping and word processing systems. Skill in communicating human resources rules and regulations to others. Skill in performing basic mathematical computations. Skill in assisting with instructor led training.
Ability to supervise clerical employees.
Proof of Licenses, Certifications and Education
Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant’s major field of study. Copies and unofficial transcripts are acceptable.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.
Proof of Degree Equivalency
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org)
Mail or deliver documents to:
ATTN: Human Resources Assistant
Office of Human Resources
Baltimore County Government
308 Allegheny Ave.
Towson, MD 21204
You can attach your transcript(s) or license(s) to your application.
EXAMINATION PROCEDURE
Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.
Conditions of Employment
Physical and Environmental Conditions
The work of this classification is essentially sedentary. Some positions may involve occasional travel between work sites.
Employment Background Investigation
Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.
308 Allegheny Avenue
Towson, Maryland, 21204
Pay Schedule VI, Grade 23, Regular Schedule: 35 hours per week
A vacancy exists in the Office of Human Resources, Recruitment and Talent Acquisition Division.
A list of eligible applicants will be established based on the examination as outlined below.
Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants.
All interested transfer and promotional candidates must apply at this time.
List all promotions and changes in job duties due to reclassification as separate work experiences on your application. Applicants must include the dates of the promotions and reclassifications.
Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.
You can attach your transcript(s) or license(s) to your application.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.
Examples of Duties
Under general supervision, performs a variety of paraprofessional human resources duties in support of the Recruitment and Talent Acquisition Division of the Office of Human Resources.
- Leads background investigation processing by capturing fingerprints electronically with a LiveScan machine, maintains reports, schedules and collects documents for I-9's. Confirms and maintains applicant schedules for pre-employment fingerprinting purposes.
- Maintains and ensures fingerprint images align with State and Federal protocols.
- Provides information to applicants regarding job opportunities and explains employment processes.
- Reviews employment applications for completeness. Reviews and evaluates applications for non-merit positions and prepares lists of qualified applicants for agencies.
- Reviews and processes hire packets in collaboration with Office of Human Resources and other Baltimore County Agency HR Liaisons.
- Assists recruiting efforts to obtain qualified applicants which may include advertising, attending job fairs, and updating mailing lists. Maintains detailed records of applicants or employees, and assembles and types these into periodic reports.
- Assists in interpreting human resources rules for County employees. Explains human resources records, leave rules, holidays, payroll administration, and other general administrative procedures to individual employees or agencies.
- Conducts general orientation meetings and explains County personnel policies and procedures to new employees.
- Provides administrative support to Public Safety Promotional Testing process.
- Uses computer software packages and other automated office systems to generate a variety of documents, including lists, tables, reports, correspondence and other personnel documents. Creates and maintains databases and agency files.
May lead or coordinate the work of clerical human resources staff. May represent the department at meetings or on committees. Provides coverage and support to front desk and phone system. Performs other related duties as required.
(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)
Qualifications
Required Qualifications
Possession of a high school diploma or an appropriate equivalent,
plus
at least two years' clerical or technical experience in a human resources function or in job placement. (Additional education in personnel administration may be substituted on a year-for-year basis for the required experience.)
Knowledge, Skills, and Abilities (Entry Level)
Knowledge of personnel recordkeeping procedures. Knowledge of modern office practices and procedures. Knowledge of automated office systems. Knowledge of spelling, grammar, and arithmetic.
Ability to understand human resources rules and regulations and to communicate them effectively to others. Ability to establish and maintain effective working relationships with all contacts. Ability to use automated recordkeeping and word processing systems. Ability to handle confidential material with discretion. Ability to perform basic mathematical computations. Typing ability.
Knowledge, Skills, and Abilities (Full Performance)
Knowledge of County and departmental rules, regulations, policies, and procedures. Knowledge of automated office systems used in performance of duties. Knowledge of team-teaching techniques.
Intermediate knowledge of MS Office Applications including Word, Excel, and PowerPoint.
Skill in operation of automated recordkeeping and word processing systems. Skill in communicating human resources rules and regulations to others. Skill in performing basic mathematical computations. Skill in assisting with instructor led training.
Ability to supervise clerical employees.
Proof of Licenses, Certifications and Education
Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant’s major field of study. Copies and unofficial transcripts are acceptable.
Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.
Proof of Degree Equivalency
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org)
Mail or deliver documents to:
ATTN: Human Resources Assistant
Office of Human Resources
Baltimore County Government
308 Allegheny Ave.
Towson, MD 21204
You can attach your transcript(s) or license(s) to your application.
EXAMINATION PROCEDURE
Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.
Conditions of Employment
Physical and Environmental Conditions
The work of this classification is essentially sedentary. Some positions may involve occasional travel between work sites.
Employment Background Investigation
Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.
Employment Benefits for Full-Time, Merit or Classified Employees
Baltimore County General Government offers the following benefits to full-time,merit or classified employees. Some benefits vary for sworn employees of the Police and Fire Departments. New employees are eligible for benefits upon hire, unless noted otherwise.
Equal Opportunity Employer
Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.
Smoke free workplace
All Baltimore County offices are smoke free.
Drug free workplace
Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.
Salary
Annual Salary review - Step increases may be granted on anniversary date based on satisfactory job performance
General Increases - Cost of living increases and adjustments may be granted as legislated.
Longevity Increases - In accordance with the specific pay schedule, a full-time merit or classified employee may receive a longevity increase, equivalent to one step, upon completion of a certain number of years of classified service with the County.
Employee Assistance Program
Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.
Health Insurance
Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:
Medical, Prescription, Dental and Vision insurance.
Flexible Spending Accounts
Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.
Life Insurance
Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.
Retirement
Employees are required to participate in the Baltimore County Employees' Retirement System (ERS), with very limited exceptions.
Paid Leave
Paid benefits listed below vary depending upon the Classification.
Sick Leave
Vacation Leave
Personal Leave
Holidays
Bereavement Leave
Jury Leave
Military Leave
Baltimore County Employees Federal Credit Union
Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.
Direct Deposit
Payroll through direct deposit to the financial institution selected by employee is required.
Educational Assistance
70 to 80 percent tuition reimbursement following successful completion of pre-approved courses related to position. Amount of reimbursement and fiscal year dollar limitations vary with bargaining group.
Deferred Compensation
Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.
Disclaimer
This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.
Salary : $44,278 - $51,250
