Fiscal Assistant I

BALTIMORE COUNTY PUBLIC SCHOOLS

CLASS TITLE: Fiscal Assistant I - Overlea High School (1.0/12 months)

TITLE CODE: K2925

REPORTS TO: School Principal

DEFINITION: Under general supervision, performs responsible bookkeeping and accounting-clerical work in a school. Receives, maintains, and disburses school and student activity funds. Prepares school financial bookkeeping records and reports. Performs various secretarial and clerical duties in support of the school. Performs other duties as assigned.

EXAMPLES OF DUTIES:

Maintains a complete accounting system for the receipt and disbursement of school and student activity funds in accordance with established Board policies and procedures.

Performs various accounting clerical tasks such as counting money collected from various school organizations, furnishing receipts, crediting appropriate accounts, and depositing money into bank accounts. Maintains a petty cash fund.

Prepares accrual, financial and sales tax reports. Discusses the financial status of the various accounts with school sponsors and treasurers. Prepares financial statements as necessary.

Performs accounting-clerical activities associated with BCPS allocated funds. Handles transactions, pays bills, and maintains necessary records.

Maintains source material from which school business and operational reports required by BCPS, state, federal, and other authorities are prepared. Prepares or assists in preparation of periodic and special school business and operational reports.

Monitors the school’s purchasing privileges and memberships. Maintains a school internal purchase order system. Analyzes budget printouts with school records to verify accuracy.

Reviews bank statements. Reconciles any discrepancies against amounts, accounts, and supportive documents. Totals and balances journal and ledger cards. Prepares monthly/periodic financial reports.

Attends school finance committee meetings with administrator for the purpose of recommending specific actions to be taken with respect to the school activity funds and reporting current information on individual account revenues and expenses.

Assists in developing general school fund and athletic fund budgets by providing revenue and expense amounts for past years. Prepares and submits to the Board monthly financial reports.
Maintains and updates student obligation lists and amounts.

Assists in preparing the payroll records. Prepares and completes after-school use of building request forms and invoices.

Contacts students, school administrative and instructional staffs, central office staff, and vendors with regard to school bookkeeping matters.


MINIMUM QUALIFICATIONS:

Education, Training and Experience:
Possession of a high school diploma or an appropriate equivalent; plus four years of progressively responsible bookkeeping and/or account-clerk office experience.

(Other combinations of applicable education, training, and experience that provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.)

Knowledge, Skills, and Abilities:
Knowledge of the practices and procedures of accounting clerical work and bookkeeping. Knowledge of office practices and procedures. Knowledge of personal computers and MS Office software applications.

Skill in performing accounting-clerical and bookkeeping duties. Demonstrated skill in typing 40 words per minute. BCPS typing test required to be considered. Additionally,

Ability to make decisions in accordance with established school policies and procedures. Ability to exercise courtesy and good judgment in dealing with students, parents, administrators, other employees, vendors, and the general public.

PHYSICAL AND ENVIRONMENTAL CONDITIONS: The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.

This class specification defines the types of duties and level of difficulty of work required of positions in this title. It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.

GRADE: 04/ESPBC ($23.13-$38.79) - Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified Employees Represented by ESPBC Effective July 1, 2024
Visit the BCPS Office of Payroll website for additional information on pay scales, other compensation and leave accruals at https://www.bcps.org/fiscalservices/payroll.

BENEFITS: BCPS offers limited benefits for temporary employees that may include 403(b)/457 plans, paid sick and safe leave accruals, and access to credit union benefits.
Visit the BCPS website for additional information about benefit plans for BCPS employees at
https://www.bcps.org/hr/compliance/benefits_and_retirement

FLSA STATUS: Non-Exempt

Eligible for membership in the Maryland State Retirement Agency.

Citizenship, residency or work VISA in United States required.

NON-DISCRIMINATION STATEMENT
The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Board’s nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937). There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students. Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9610 Pulaski Park Drive, Suite 219, Baltimore, Maryland 21220 (443-809-4360).

Pre-Employment Requirements:

• All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109. An identification card will be issued which must be shown prior to employment.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience you will be asked to provide a copy of DD214.
• Official transcripts for all higher education must be received prior to contract signing.
• Some positions will require employees to undergo a physical examination.
• All newly hired personnel must attend a Badges and Benefits session.
• Additional job verification will be required for salary credit.

Contact Information:
Kelly Hammond
HR Analyst, Office of Staffing
6901 Charles Street, E Building
Towson, Maryland 21204
Phone: 443.809.895