Job Description
Job Description
Bancroft Construction is looking for a proactive and organized Office Administrator to serve as the first point of contact for visitors, handle phone calls, and provide administrative and executive support. In this important role, you will ensure the smooth operation of daily office activities, support executives with daily tasks, help coordinate company events, participate in company committees, and promote a positive office culture. The ideal candidate will be an effective communicator, skilled in multitasking, dedicated to creating a welcoming environment, and maintaining a high degree of confidentiality.
Responsibilities :
Front Desk Operations :
- Serve as the first point of contact for visitors, answering and directing incoming calls, managing mail, and greeting guests in a professional and welcoming manner.
Office Management :
Oversee and maintain inventory of office supplies ensuring items are ordered and restocked as necessary to support day-to-day operations.Coordinate maintenance and cleaning services, addressing issues promptly to maintain a clean, safe, and comfortable office environment.Manage conference rooms and calendars.Schedule and organize monthly meetings.Ensure that office operations align with company policies and procedures, promoting a positive work culture.Administrative Support :
Provide general administrative support to staff, including managing calendars, scheduling meetings, coordinating travel arrangements, and processing expenses.Execute all responsibilities while maintaining a high degree of confidentiality.Perform other Administrative related duties as assigned.Event Planning and Coordination :
Assist with coordinating office events, meetings, and company gatherings, ensuring all details—from venue selection to catering are handled to create seamless, enjoyable experiences.Actively support employee participation and engagement in events to foster a positive and inclusive company atmosphere.Oversee day-of-event logistics, including setup, and teardown.Assist with gathering employee feedback to continuously improve future event planning and execution.Qualifications :
Extensive knowledge of office management procedures.Excellent verbal and written communication skills.Strong interpersonal and customer service skills.Exceptional organizational skills and attention to detail.Proven time management skills with the ability to meet deadlines.Proficient in Microsoft Office Suite (Outlook, Excel, Word) or related software.Ability to plan, track, and manage multiple projects and deadlines.Strong organizational skills with the ability to maintain systems that others can follow.Education & Experience :
High school diploma or equivalent required; associate degree in office administration or a related field preferred.1-3 years of administrative and clerical experience required.Prior event planning experience preferred.Ability to sit for prolonged periods at a desk and work on a computer.Ability to lift up to 15 pounds as needed.We Provide :
Competitive Base SalaryMedicalno waiting periodDental / VisionShort Term Disability / Life InsurancePaid Time Off (PTO) / Paid Holidays401k Plan & Company MatchEmployee Assistance ProgramTraining & EducationEmployee Appreciation ProgramVoluntary Long Term Care InsuranceNote to Recruiters, Placement Agencies, and Similar Organizations : Bancroft does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Bancroft employee. Bancroft will not pay fees to any third-party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Bancroft and will be processed accordingly.
