What are the responsibilities and job description for the Executive Office-Facility & Operation Management AVP position at Bank of China Limited, New York Branch?
Introduction
Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.
Overview
This position involves assisting the Facility & Operation Manager in overseeing daily operations, ensuring compliance with internal audit, regulations, and maintaining a high standard of facility upkeep. The Assistant Manager will coordinate & manage projects, vendor relationships, and assist in budget management to optimize operational efficiency.
Responsibilities
Facility Management
- Prepare document required for third party vendor contract procurement
- Organize and systemize all contracts and related documentation in file
- Review and update policy and procedure for purchasing management
- Review and update policy and procedure for invoice processing management
- Establish of the Property Management Plan, Preventative Maintenance Policies and Procedures and Property Operations Manual
- Negotiate, review and approve all facility related and maintenance contracts with third party vendors
- Vendor Management - vendor selection, RFP, contract negotiation, vendor performance and monitoring
- Project Management - manage projects from inception to completion with budget and cost controls in place
- Assist with day-to-day facility operations including monitoring the "Facilities Service Center" calls and emails (if/when necessary)
Other Departmental Responsibilities
- Assist the Department Management with day-to-day administration of EO Conduct quality assurance evaluation and testing to departmental processes, assist with workflow process review and revision
- Participate in special projects and other duties as assigned
Compliance
- Understand and comply with bank policies, procedures and regulatory requirements
Qualifications
- Bachelor’s degree required, major in Business Administration, Engineering, Risk Management, Architecture, Project Management preferred
- Minimum 4 years of Facility Management & Project Management work experience required
- Knowledge and understanding of data center critical systems and high-end mechanical equipment i.e., UPS, HVAC, Diesel Generators, MEP is not required but strongly preferred
- Demonstrate knowledge in Purchasing Management, Expense Management, Facility Management
Pay Range
Actual salary is commensurate with candidate’s relevant years of experience, skillset, education and other qualifications.
USD $65,000.00 - USD $150,000.00 /Yr.Salary : $150,000
