Board Affairs Specialist

Application Deadline: 09/13/2023 Address: 100 King Street West Job Family Group: Legal This is a fantastic role for a self-motivated administrative professional to join our award winning Subsidiary Governance team that is part of BMO’s Legal & Regulatory Compliance group. If you are exceptionally organized, possess excellent communication skills alongside a College Law Clerk Certificate or equivalent, this hybrid opportunity in downtown Toronto might be the perfect fit for you. Provides legal services in support of Subsidiary Governance Office. Supports portfolios of BMO entities and operates at various levels within a fast paced, deadline-sensitive environment. Provides assistance to include support of corporate activities and transactions, government filings, document drafting and Board of Directors meetings. Participates in administrative and operational projects. Leads/participates in special projects assigned by legal counsel. Builds effective relationships with business/group, provides advice on standard processes and ensures compliance with internal procedures. This position is privy to sensitive and confidential Bank Matters which may impact the Bank’s reputational risk. Supports the organization of meetings of the Boards of Directors and Board Committees of BMO Subsidiaries. Assists with the preparation of legal documents for routine corporate matters. Coordinates and monitors government filings process and annual corporate maintenance. Assists with the maintenance of corporate records and registrations, and corporate database. Maintains information management systems and ensures data integrity. Handles sensitive/confidential Bank information while minimizing legal risk. Responds to internal/external inquiries concerning corporate information, legal records and certain legal issues. Reviews and updates operations manuals. Conducts research, compiles information and reporting. Executes work to deliver timely, accurate and efficient services and support. Operates effectively in a high stress environment with constantly changing expectations. Works independently on a range of complex tasks, which may include unique situations. Broader work or accountabilities may be assigned as needed. Qualifications Either College Law Clerk Certificate or equivalent Experience in a corporate law practice within a law firm, financial institution or company listed on a major stock exchange an asset Working knowledge and practical knowledge of legal procedures and practices involved in preparing, processing, and filing a variety of legal documents an asset Working knowledge and practical knowledge of laws/legislation relevant to corporate practice, including Business Corporations Act (Ontario), Canada Business Corporations Act, Partnerships Act and Corporations Information Act an asset Proficiency with computers an asset including: advanced MS Office, internet, corporate databases (GEMS or similar), Diligent Board Portal (or similar) and other relevant software programs We’re here to help At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset. To find out more visit us at https://jobs.bmo.com/ca/en. BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes. BMO is a leading bank driven by a single purpose: to Boldly Grow the Good in business and life. Everywhere we do business, we’re focused on building, investing and transforming how we work to drive performance and continue growing the good. Who we are We’re proud to be fueling growth and expanding possibilities for individuals, families and businesses. More than 12 million customers count on us for personal and commercial banking, wealth management and investment services. As the 8th largest bank in North America by assets, we provide personal and commercial banking, wealth management and investment services to more than 12 million customers. In Canada, the United States and across the globe, we’ll continue to build, invest and transform to drive performance that serves the good that grows.