POSITION SUMMARY
As the Facilities Manager, you are responsible for facilities management, courier operations, mailroom operations and general purchasing for office and department locations. Facility management encompasses maintaining the buildings and grounds, overseeing the upkeep of equipment and supplies, determining and scheduling repairs or renovation projects, and coordinating safety inspections. The Facility Manager must be aware of the overall budget constraints of the organization at all times and escalate, proactively, exceptions that require additional approvals. Responsibilities also include working with business owners and end users to identify facility issues, coordination with vendors and business lines on delivery and work schedules, and assisting with budgeting activities annually. As a representative of the Bank, you are required to present a positive and professional image at all times.
JOB REQUIREMENTS
- High school diploma or equivalent required
- Possess a minimum of 5 years' experience in related field preferred
- A Bachelor's Degree or equivalent in Business Management or a similar field, or a combination of related training and / or experience preferred
COMPETENCIES
Possess construction expertise to oversee the bidding and contract process of construction projectsPossess a strong attention to detailPossess proficient understanding of Microsoft Office - Word and Excel for analytical purposesPossess strong people skills and be able to communicate professionally to various levels of staff and vendorsPossess the ability to read, interpret and negotiate vendor contractsAbility to prioritize multiple tasks and projects in one given timePossess strong organizational skillsAbility to be self-motivated and self-sufficient with minimal management oversight or supervisionPossess the ability to work independently and as a teamPossess the ability to research and resolve issues independentlyTeam builder, team leader and motivation skillsPossess initiative and be self-driven, results-orientedPossess a desire to lead and develop peopleDUTIES AND RESPONSIBILITIES
Oversee and manage facilities and courier operationsOversee and manage general purchasing for all department and office locationsOversee the management of the Bank's buildings and groundsOversee the upkeep of the Bank's equipment and suppliesOversee the management of scheduled repairs and renovation projectsManage and maintain all facility related vendors and contractsEnsure safety inspections are being coordinated on scheduleBe aware of the Bank's overall budget, work within its constraints at all times, and escalate any exceptionsSchedule and proactively visit branch and office locations for site inspectionWork with business owners and end users to identify facility issuesCoordinate with vendors and business lines on delivery and work schedules and assist with budgeting activities annuallyOrganize construction projects, monitor progress, and conduct inspections as necessary to ensure conformity to plans and specificationsDevelop and maintain internal standards for areas of responsibilityImplement priorities and general strategies for facilities planning and construction; provides planning and oversight of capital improvement programsAdminister budgets and plans for maintenance, janitorial and capital improvements for areas of responsibilityManage and monitor centralized purchasing activities and maintain effective cost control to budgetAssist the Facilities Department and Mailroom as neededMaintain policies and procedures related to areas of responsibility ensuring regulatory compliance and as applicableProvide coaching, mentoring, and feedback, to team members on a real-time and continual basis and via two-way communicationSelect appropriate team members whose differing strengths can be maximized to create a highly productive teamComplete cross-training and development training with team membersProvide effective employee onboarding, and ongoing training and development opportunities that reflect both the employee's and the bank's needsDevelop clear guidelines, goals and timelines while working alongside your team toward a common purposeEstablish an environment of continuous improvementListen to feedback and resolve any issues or conflictsEmpower team members to improve their confidence, job knowledge and communication skills, and identify, discuss and relay employees' interest in promotional and career development opportunitiesApprove timecards and benefit time for direct reports ensuring proper coverageConduct regularly scheduled bi-weekly one-on-ones with teamEnsure job descriptions are current and reflect actual duties of position, to ensure skills, abilities and experience is appropriate for current / and or securing new employeesMaintain compliance with regulations and bank policies and procedures, including the Bank Secrecy Act (BSA) and the Office of Foreign Assets Control (OFAC) requirementsActively support the ongoing development of a culturally diverse workforceComplete other duties as assigned as determined by management to be reasonable and beneficialPHYSICAL REQUIREMENTS
This position operates mostly in a professional office environment. You will be stationary at a workstation, frequently operating a computer or other office machinery in order to complete your job functions. While performing the duties of this job, the employee is regularly required to communicate with employees, managers, and vendors via phone, email, and in person. Must be able to accurately gather and process verbal, digital, and written information and properly inspect and prepare documents. Good manual dexterity is needed for the frequent use of common office equipment such as computers, calculators, copiers, telephones, as well as, specialty mailroom equipment. Occasional lifting up to 50lbs may be required. Travel is regularly required to and from different branches or locations. Occasional out-of-town or overnight travel may be required. Must be able to operate a company vehicle.
Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
