Part-time Office Assistant

part time 20 hours a week, flexible on the hours/days

onsite in North Dartmouth

$21-23/hour

Key Responsibilities:

• Expense Tracking & Entry: Enter and categorize expenses into Concur for the five staff members who manage credit cards. Each staff member’s statement will need to be accurately processed, ranging from 3-14 pages per cardholder.
• Organize and Reconcile Statements: Review credit card statements to determine which expenses belong to which student organization. This requires a solid understanding of the department’s different groups and activities.
• Maintain Accuracy: Ensure that all transactions are properly allocated and tagged according to the correct group or student organization. This includes identifying and correcting any discrepancies.
• Data Entry: Enter detailed information into Concur and other systems as required, ensuring timely submission and processing of all expenses.
• Documentation: Maintain organized files and records for audit and reporting purposes. This includes both electronic and paper files, if applicable.
• Support Accountant: Provide administrative support to the accountant as needed

Skills & Qualifications:

• Detail-Oriented: Must be able to manage large volumes of financial data and accurately assign expenses to the right categories.
• Organized: Capable of managing multiple credit card statements, each potentially spanning multiple pages, and ensuring nothing is overlooked.
• Experience with Financial Software: Familiarity with Concur or similar expense tracking software is ideal, but we’re open to training the right candidate.
• Strong Communication Skills: Able to communicate with other team members to clarify any uncertain transactions and ask questions when needed.
• Time Management: Will need to manage time effectively to ensure expenses are processed within deadlines and in an organized manner.

Ideal Candidate:

• Someone who enjoys working with numbers, is meticulous, and can keep track of many details at once.
• Ability to work independently and manage tasks with minimal supervision.
• Prior experience in administrative roles required

Job Types: Full-time, Part-time

Pay: $21.00 - $23.00 per hour

Expected hours: 20 per week

Schedule:

• 4 hour shift
• Monday to Friday

Application Question(s):

• How many hours/week are you looking for?
• What schedule would you like to work?
• How soon can you start?

Work Location: In person

Salary : $21 - $23