Administrative Assistant

Who We Are

For over 50 years, Banner Engineering has been at the forefront of industrial automation, and our products are relied on for solutions within factory automation, robotics, material handling & logistics, and emerging areas such as Industrial Internet of Things (IIoT). Banner’s advanced sensor technologies (optical, radar, laser, and ultrasonic), machine safety systems, condition monitoring products, and intelligent lighting solutions are used by Fortune 500 companies and industry leaders worldwide. Banner is a rapidly growing company that offers many personal development opportunities, an excellent benefits package, and a collaborative team of employees who are passionate about what they do.

What We're Looking For

The Administrative Assistant is responsible for providing support in a wide range of administrative and HR functions to ensure smooth operations within the manufacturing plant. This role includes handling HR-related inquiries, assisting with payroll and timekeeping, supporting plant productivity reporting, organizing employee events, and managing communications. The ideal candidate should be highly organized, proactive, and comfortable working in a fast-paced environment.

This position reports to the Plant Manager

Duties and Responsibilities

• HR Support
  • Assist employees with basic HR inquiries, including directing them on how to file FMLA claims with a third-party provider.
  • Support the HR team with basic payroll-related communications, including answering questions about paychecks, garnishments, and deductions.
• Payroll & Timekeeping Assistance
  • Assist with timecard reporting, including reviewing timecards for accuracy and fixing missed punches or errors.
  • Work closely with the HR department to ensure timely and accurate payroll processing for all employees.
• Plant Productivity Reporting
  • Assist the Plant Manager in compiling and updating productivity reports.
  • Help analyze and track key performance indicators (KPIs) for plant performance.
• Employee Engagement & Events
  • Plan and organize plant-wide employee events, including birthday celebrations, grill outs, and other team-building activities.
  • Order food and refreshments for events and ensure they run smoothly.
  • Take photos of plant events and celebrations for internal communications or company newsletters.
• New Hire Support
  • Take photos of new hires for plant badges and ensure badges are printed and ready for distribution.
  • Assist in onboarding tasks and coordinate with HR for new employee paperwork.
• Communication & Reporting
  • Update and maintain plant communication boards with important notices, safety information, and employee recognition.
  • Support internal communications to ensure all employees are informed about important updates, events, and policies.
• Other Administrative Tasks
  • Provide general administrative support to the Plant Manager and other department leaders.
  • Assist with any other tasks as needed to support the daily operations of the plant.

Qualifications

• High school diploma or equivalent; some college or specialized training is a plus.
• Proven experience in administrative or office support roles, ideally in a manufacturing or industrial setting.
• Strong communication skills and the ability to interact effectively with all levels of employees.
• Highly organized with a keen attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic HR and payroll systems.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and ability to work independently.

Physical Requirements

• Ability to sit or stand for extended periods.
• Some lifting may be required (e.g., setting up for events, lifting supplies).

Working Conditions

• Fast-paced manufacturing environment.
• Occasional overtime may be required for special events or reports.

What We Offer

• Competitive Compensation
• Opportunity for personal development
• Excellent benefits package
• Collaborative team of passionate employees
• 401k with company match
• Student loan 401k match program
• Medical, dental, life, pet, and vision insurance plans
• Health Savings Account with company contribution
• Flexible working hours
• Paid Parental Leave
• Paid Time off

This job description reflects management’s assignment of key responsibilities. It does not prescribe or restrict the tasks that may be assigned.