What are the responsibilities and job description for the Accounts Payable Specialist position at Bar None Auction?
About Us
Bar None Auction is a leading auction company specializing in heavy equipment, commercial trucks, and industrial assets. We pride ourselves on our fast-paced, high-energy work environment and our commitment to providing exceptional service to both buyers and sellers. Our company continues to grow, and we are looking for a dedicated and detail-oriented Accounts Payable Specialist to join our finance team.
Responsibilities
- Process a bimonthly AP check run for 100 vendors, ensuring timely and accurate payments.
- Manage three monthly check runs for auction seller payments, issuing 300 checks per cycle.
- Process 50 daily checks for our transportation department.
- Input checks into banking software for Positive Pay to prevent fraud and ensure secure transactions.
- Manage corporate credit cards, ensuring timely payments, reconciliation, and proper recording to the general ledger.
- Review, verify, and reconcile invoices, ensuring proper approvals and compliance with company policies.
- Prepare and file CDTFA Sales Tax reports on a monthly basis, ensuring accuracy and compliance.
- Maintain vendor records, update payment terms, and resolve any discrepancies.
- Reconcile AP transactions and assist in month-end and year-end closing.
- Monitor aging reports and assist in managing cash flow for AP obligations.
- Ensure compliance with internal controls, policies, and accounting regulations.
- Assist with audits by preparing documentation and responding to inquiries.
- Communicate with vendors regarding payment status, discrepancies, and issue resolution.
- Collaborate with internal departments to streamline AP processes and improve efficiency.
Requirements
- Bachelor’s degree in Accounting.
- 2 years of experience in accounts payable or a similar accounting role.
- Experience with Positive Pay banking software, CDTFA Sales Tax reporting/filing, and corporate credit card management.
- Proficiency in accounting software and Microsoft Excel.
- Strong attention to detail and ability to process high volumes of transactions accurately.
- Excellent organizational skills with the ability to meet strict deadlines.
- Strong communication and problem-solving skills.
- Knowledge of GAAP and basic accounting principles.
Why Join Bar None Auction?
- Competitive compensation and benefits package
- Opportunity to work in a fast-paced, high-energy environment
- Growth potential within a well-established company
- Collaborative and supportive team culture
If you are a highly organized and detail-oriented AP specialist looking for a challenging and rewarding role, we encourage you to apply today!
Job Type: Full-time
Pay: $60,000.00 - $72,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $60,000 - $72,000
