What are the responsibilities and job description for the Accounts Payable Supervisor position at BARCEL USA LLC?
Job Details
Description
This position work very close with the Accounting Manager and Finance Director to make sure the success of cash flow forecasted to satisfy financial objectives and managing payables activities. Manages daily cash flow activities, review and ensure accurate data entry into the system to process and record all cash disbursements. This position collaborates with the following departments: Supply Chain, Manufacturing, Marketing, Trade Marketing, Sales, People, Planning and Strategy to verify all processes are executed correctly in a timely matter. Oversees Global Services activities to satisfy and achieve service level agreement. Must maintain high ethical standards and analytical ability.
What Will I Be Doing
• Work on system implementation and innovation for the department
• Review and manage on monthly, quarterly, and annually basis projections for local expenses (supplier payments, taxes, payroll, etc.) investments (bank and others) or subsidiaries loans (national or international).
• Maintain excellent relationship with our bank partners according to our corporate guidelines.
• Review and approve new vendor setup assignments to ensure compliance guidelines.
• Create journal entries
• Provide support during internal and external audits with all information requested.
• Support on physical inventory as needed.
• Request and review weekly payments for approval flow.
• Review ACH and WIRE returns, reach out to internal buyers for bank verification to resubmit payment in a timely manner.
• Validate all H2H parameters and bank response to ensure all transactions are successful.
• Review weekly bank reconciliations and affiliate companies.
• Request and review supplier statements.
• Follow-up on pending process invoices with the team to ensure vendor gets paid on time.
• Validate that all invoices meet control and compliance requirements according to Grupo Bimbo's policies and government regulations.
• Detect and inform duplicate items, request a return receipt to cancel transactions.
• Follow up and timely solution for invoices issues such as: incorrect items, QTY, amounts, vendors, duplicate transaction, etc.
• Make sure Accounts Payable Month End closing is meet with no delays and all reports are sent accordantly.
• Reconcile AP sub-ledger vs General ledger.
• Perform other tasks as assigned by your supervisor
Qualifications
Qualifications
- Bachelor’s degree in accounting, Business administration, related fields, or 2 years of relevant work experience
Skills
- Proficient with MS Office.
- Advanced Excel (Pivot tables, Vlookup’s, etc)
- Accounting analysis skills
- Follow up and tracking ability skills
- Ability to quickly learn ERPS system (Oracle Cloud)
- Bilingual English & Spanish (required)
- Excellent interpersonal skills, including strong verbal and written communication
- Detail oriented and process improvement mind set
- Analytical problem-solving skills and critical thinking
- Strong Organizational, analytical and negotiating skills
- Self-motivated, able to follow detailed instructions and document results
- Ability to multi-task and prioritize in a fast-paced environment
Barcel USA LLC is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless of race, color, religion, disability, gender, age, national origin, sexual orientation, gender identity, marital status, pregnancy, veteran status, or any other classification protected by law. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, reassignment, layoff, discharge, education, training, and all other working conditions.
