Part Time Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: 1350 Euclid Avenue, Cleveland Ohio 44115
Job Type: Part-time: 16-24 hours a week: Wednesdays & Thursdays required
Industry: Retail

About Us:
We are a regional CPA firm looking to hire a dedicated and detail-oriented Accounts Payable Specialist to work out of our downtown Cleveland location serving our client with multiple retail stores. The Accounts Payable Specialist will play a critical role in ensuring accurate and timely payment processing, maintaining strong vendor relationships, and reconciling invoices.

Position Overview:
As an Accounts Payable Specialist, you will be responsible for overseeing the full accounts payable cycle, which includes processing and reconciling inventory invoices, managing vendor payments, and handling discrepancies across multiple store locations. You will also collaborate closely with the Assistant Controller to monitor cash flow, ensure compliance and identify any potential issues.

Key Responsibilities:

Invoice Processing & Coding:

• Review, process, and verify invoices from vendors across all store locations.
• Code and enter expense invoices into the accounting system.
• Match invoices to purchase orders and review documents to ensure accuracy.

Data Entry & Payment Authorization:

• Accurately enter all invoice details into the system and categorize them into the correct expense accounts.
• Obtain necessary approvals for invoices in compliance with company policies.

Vendor Communication & Reconciliation:

• Contact vendors to resolve invoice discrepancies and negotiate payment terms.
• Maintain positive relationships with vendors, addressing any issues promptly.
• Regularly reconcile vendor statements with company records, ensuring accuracy and integrity of the AP aging reports.

Reporting & Payment Processing:

• Generate and analyze accounts payable reports, including aging reports.
• Work with the Assistant Controller to monitor cash flow and identify potential issues.
• Prepare and perform weekly check runs and vendor ACH payments.

Compliance & Filing:

• Ensure adherence to company policies and accounting standards in all accounts payable activities.
• Maintain and organize vendor files for easy access and audit purposes.

Problem Solving & Issue Resolution:

• Research and resolve any discrepancies or issues with vendor invoices, ensuring timely and accurate resolution.

Qualifications:

• 1-3 years of experience in accounts payable or general accounting (preferred).
• Solid knowledge of accounts payable processes and general accounting procedures.
• Ability to organize and prioritize tasks effectively.
• Strong attention to detail and accuracy in data entry and reconciliation.
• Excellent problem analysis and problem-solving skills.
• Accounting degree, associate’s degree in finance or accounting, or commensurate experience.

Why Join Us?

• Paid parking and part time work hours.
• Casual dress code and collaborative team environment.
• Competitive hourly wage.

Barnes is an equal opportunity employer and welcomes applicants from all backgrounds.

Job Type: Part-time

Pay: $20.00 - $28.00 per hour

Expected hours: 16 – 24 per week

Benefits:

• 401(k)
• Paid sick time
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Accounts payable: 1 year (Required)

Ability to Commute:

• Cleveland, OH 44115 (Required)

Ability to Relocate:

• Cleveland, OH 44115: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $28