What are the responsibilities and job description for the Administrative Support Specialist position at Barnum Financial Group?
The Barnum Financial Group seeks an exceptional candidate to fill the role of Site Coordinator. This position offers a unique opportunity to develop strong organizational and communication skills while contributing to the success of our team.
We are looking for an individual who excels in fast-paced environments, prioritizes tasks effectively, and maintains high levels of professionalism.
Key Responsibilities:
- Effective visitor management and strategic resource utilization
- Electronic conference room scheduling through Outlook
- Leadership Staff support with recruitment and new hires
- Local facilities issue management and escalation
- Administrative support for associates
- Secure quality checking and interoffice process management
- Office IT machine troubleshooting
- Client Service Center support with overflow calls
- Daily mail management for compliance
- New Associate onboarding and logistics
- Incoming call handling
- Internal system maintenance for FSR data accuracy
- Wholesaler meeting arrangements
- Ad-hoc project and escalation support
Essential Qualities:
- Professionalism and organization
- Multitasking and priority setting
- Microsoft Office proficiency
- Discretion and confidentiality
- Client-centric approach
- Desirable Salesforce experience
