Bookkeeper/Office Manager

Barrymore Film Center (BFC), is a nonprofit 501(c)3 educational and cultural institution located in Fort Lee, NJ, the birthplace of American cinema. Dedicated to preserving film history and fostering the future of filmmaking, BFC offers diverse programming, including screenings, festivals, and educational workshops. As a growing cultural hub, we are committed to enriching lives through the power of film and the arts, inspiring creativity and connection within the community and beyond. Join us as we continue to innovate and expand our impact for future generations.

We are seeking a full-time Business Manager to serve as the Office Manager/Bookkeeper, overseeing daily administrative operations and financial management to ensure smooth organizational functioning.

Key Responsibilities:

• Financial Management:
• Maintain accurate financial records and documentation for the organization.
• Handle payroll processing twice monthly, ensuring timely and accurate payments.
• Reconcile bank statements and generate financial reports for the Treasurer.
• Handle accounts payable and receivable, ensuring timely and accurate processing of payments and collections.
• Manage financial reconciliation and payments related to bank statements, films, rentals, revenue shares, and performing acts.
• Support compliance with charity status regulations and manage filings related to 990 and audit processes.
• Prepare and file quarterly sales tax reports.
• Manage vendor and rental contracts and ensure all agreements are up to date.
• Manage payment systems, including their integration with the website, ensuring accurate processing, reporting, and reconciliation of transactions.

• Employee Administration:
• Oversee employee onboarding processes, including paperwork and orientation.
• Maintain all employee personnel records, including vacation and sick day tracking.
• Ensure compliance with employment regulations and organizational policies.

• Compliance and Reporting:
• Ensure compliance with financial regulations and maintain all insurance policies and state compliance forms.
• Collaborate with auditors to facilitate the audit process and prepare necessary documentation.

• Administrative Support:
• Perform various administrative tasks to support the organization's operations.
• Generate regular reports to monitor and evaluate financial performance and compliance.
• Manage and maintain donor acknowledgment records, ensuring accurate and timely preparation of letters for donations, memberships, special events, and annual appeals.
• Oversee the procurement of office and kitchen supplies, ensuring cost-effectiveness.

Skills Required:

• Strong knowledge of financial management principles and practices.
• Proficiency in Quickbooks, Google Workspace, and Microsoft Office Suite.
• Ability to research, evaluate, and implement cost-effective software and service solutions for organizational needs.
• Excellent organizational and multitasking abilities to manage various administrative tasks.
• Strong analytical and problem-solving skills to address financial and operational challenges.
• Excellent communication skills for effective collaboration with staff, vendors, and auditors.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• At least 5 years of experience in finance, administration, or a related role, preferably within a nonprofit organization.
• Knowledge of compliance regulations related to charity status and employment.
• Strong attention to detail and commitment to accuracy in financial reporting.