Finance Technician - Accounts Payable

Summary of Position :

The Finance Technician provides high-quality, accurate and timely information to our internal and external users. Responsible for processing invoices, reimbursements and requests for payment, including reviewing, reconciling and reporting daily accounts payable transactions, auditing incoming and outgoing payments for proper posting. Input new vendors into the vendor and financial management software. Assist with month-end closing journal entries, supporting worksheets and reporting. This position is also responsible for preparing and ensuring the accuracy of required audit documents for internal and external financial audits.

Qualifications

Education :

• High school diploma or equivalent required – Associates Degree preferred.

Experience :

• Three years of experience in accounts payable, general ledger and procurement.

Knowledge / Skills / Abilities :

• Experience with accounting software required and the ability to quickly learn new systems.
• Proficiency with word processing, spreadsheets and email systems.
• Ability to successfully function in a fast-paced environment with multiple deadlines and priorities.
• In compliance with patient safety standards, must be able to effectively communicate in English.

Certifications / Licensure :

• IOFM Accounts Payable Specialist certification preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to walk, stand, sit, and talk or hear.
• The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
• The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
• Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
• The employee must occasionally lift and / or move up to 25 pounds.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Normal office environment. The noise level in the work environment is usually quiet to moderate while in the office.
• Occasional travel to various health system locations.

Essential Functions

1. Provides consistently exceptional care at all times.

2. Provides high-quality, accurate and timely information to our internal and external users meeting deadlines and expectations.

3. Maintains vendor master and ensures that all required documents are attached to the vendor in compliance with the Accounts Payable Policy.

4. Opens and date stamps mail timely.

5. Processes assigned accounts payable invoices, ensuring invoices are properly routed for approval and supporting documentation is attached.

6. Collaborate with Supply Chain and other departments to timely resolve incomplete, exceptions, work queue or other vendor payable issues.

7. Processes invoices for payment, ensuring correct vendor, address and amount. Routes processed checks to applicable staff for review and second signature when appropriate.

8. Request and review vendor statements to ensure past due invoices and credit memos are researched and resolved in a timely manner.

9. Provide support in month end closing activities.

10. Prepares required audit documents for daily reporting, annual internal audit and regulatory agency audits as requested.

11. Attends annual webinar on 1099's to ensure regulatory compliance.

12. Performs other related duties as assigned or requested.