Auxiliary Programs Director

BASIS Independent Schools, a subsidiary of Spring Education Group, is a national network of PreK-12 private, secular schools that educate students to the highest international levels. Our ten campuses, located in some of the most bustling, dynamic metropolitan areas in the country, are part of the BASIS Curriculum Schools global network. We believe in setting a higher standard for students and promoting self-reliance and accountability in a culture where hard work is celebrated, and intellectual pursuits result in extraordinary outcomes.

BASIS Independent Silicon Valley Upper is seeking qualified candidates for an Auxiliary Programs Director for immediate hire!

What We're Looking For

As the Auxiliary Programs Director, you are responsible for managing the operational and programming needs for non-academic school activities including (but not limited to) after-school programs, such as clubs and sports, and summer programs. Additionally, your team, the Auxiliary Programs Department, will support community-spirit building by collaborating on the design and / or execution of student, parent, and faculty / staff events, yearbook production, school photo days / senior portraits, and purchasing spirit gear / uniforms for clubs and teams. In this role, you must comfortably wear many hats and embrace the opportunity to grow and expand your skills in a dynamic, fast-paced, entrepreneurial organization.

Your Primary Responsibilities

• Execute and enhance a comprehensive extra-curricular club, sport, and summer program that excites the community and generates revenue for the school.
• Evaluate the community demands of after school and summer programs.
• Research after school and summer programs offered in the community.
• Research and select vendors, considering internal faculty / staff as well as external vendors, for summer and after school programs.
• Coordinate, market, and manage the after school and summer programs.
• Design and maintain seasonal auxiliary course catalogs, including schedules.
• Oversee the hiring and management of temporary summer help for on-site summer camps.
• Communicate about auxiliary courses and provide weekly updates to families via newsletters and meetings.
• Register students for all auxiliary programs.
• Purchase equipment for after school and summer programs.
• Secure and manage payments for referees and transportation providers for sport games.
• Coordinate and procure spirit wear for clubs and uniforms for sports teams, as necessary.
• Manage academic and non-academic competitions and bees (i.e. Spelling Bee, Geography Bee, etc.).
• Support yearly drama productions with any contract execution and affiliated payments, register cast and crew to participate, and facilitate ticket sales, as necessary.
• Coordinate and manage school photo days, including senior portraits, and facilitate photo orders.
• Support the operational aspects of field trip planning including logistics and safety, as necessary.
• Develop and sell the yearbook by working with faculty, administrators, and students.
• Initiate and / or support with internal student and faculty events ensure proper execution and be on-site when needed.
• Serve as a point of contact and subject matter expert for parents, students, faculty, staff and contractors.
• Handle all communication to school and outside vendors.
• Manage external vendor relationships.
• Establish / maintain affiliations with sports leagues (attending league meetings, schedule games, and complete any administrative tasks required by the leagues).
• Ongoing communication and collaboration with all departments and teams including Facilities, IT, Front Office, Academics, Student Affairs, and Admissions.
• Maintain and accurately record the budget of the auxiliary programs.
• Analyze student participation in activities and the financial impact of different activities.
• Collect and process school fees.
• Assist with building rentals and being on-site when needed.

Position Qualifications

Additional Qualifications

Benefits :

BASIS Independent Schools offers a comprehensive benefits package which includes :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively "Company") is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military / veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.

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