Office Support Specialist

Job Overview

The Office Support Specialist focuses on administrative processing and oversight for multiple departments within Bastian Solutions.  Duties include time reporting, production schedule facilitation and light purchasing as well as overall administrative support.  A primary attribute to this position is having a servant’s heart and supporting the Bastian Solutions team.

Job Duties

• Follow our workflows (QMS) as applicable and corporate level policies - maintain ISO certified documented systems
• Work with management to schedule and prioritize projects on a macro level; ability to prioritize individual tasks on your own
• Prepare and publish departmental communication for divisional and company wide distribution
• Light purchasing duties for procurement support
• Maintaining daily manufacturing schedule integrity in rolling off completed tasks for accurate capacity and planning
• Track returns to vendors to ensure proper and timely credits are issued.
• Facilitate uniform service, ensuring new employees are sized, billing accuracy, and updating for staffing changes
• Maintain lobby area and meeting rooms, preparation for visits, ongoing readiness
• Assist in travel arrangements for non-travel-based employees. Support employee travel and expense report training in Concur
• Credit Card expense report coding / reconciliation / entry into D365
• Assist in the organization of company events
• Coordinate customer visits and visits by professional / community / school organizations.
• Act as point person for service contracts, including planned maintenance, cleaning, coffee service, copiers, lawn care and snow removal
• Assist in preservation of company resources: conference rooms, printers, computers, etc.
  
  

Job Functions

• Willingness to learn and thrive in a fast-paced quickly changing environment
• Professional level written and verbal communication skills and interpersonal abilities
• Efficient and timely execution of assigned tasks and reporting to management
• High level of organization and ability to work independently
• Servant heart - ability to anticipate what needs done to help our team
• Clear communication and interface with coworkers on issues that arise
• Work well with others on the team - have fun!
• Additional assignments and job duties as directed
  
  

Preferred Skills/Qualifications

• Associate degree (preferred) or 3 years of applicable experience
• Superior organization skills, ability to prioritize and route appropriate workflows
• Demonstrate positive attitude, respect and teamwork
• Motivated self-starter with a high level of commitment and ownership
• Attention to detail and follow through
• Demonstrated practical experience with ERP software and general Microsoft Office products
• Strong work ethic and commitment to the business
• Positive, energetic attitude and teamwork among all “customers.”
• Ability to work well with a diverse group of peers
  
  

To learn more about us, click here - 

https://www.youtube.com/watch?v=_wJsktTkF50

About Bastian Solutions

Bastian Solutions, a Toyota Advanced Logistics company, is an independent material handling and robotics system integrator providing automated solutions for distribution, manufacturing, and order fulfillment centers around the world. Our team specializes in consulting, system design, project management, maintenance, and installation, while sourcing the best equipment and automation technology. We take great pride in providing exceptional service and flexibility to our customers.

In addition to exciting work at a growing company, we offer the following benefits: 

• Health, Dental, and Vision Insurance
• 401(k) Retirement Plan with a company match
• Vacation/Holiday Pay
• Tuition Reimbursement
• Flexible Work Schedules
• Volunteer Work
• Professional Associations, Conferences and Subscriptions
• Company Meetings & Events
  
  

Bastian Solutions does not work outside recruiting agencies. No solicitation phone calls please.