What are the responsibilities and job description for the Clerical Assistant position at Bath County Public Schools?
CLERICAL ASSISTANT AT BATH COUNTY HIGH SCHOOL
Job Title : Clerical Assistant
Department :
Reports To : Principal
FLSA Status : Non-exempt
SUMMARY Performs intermediate skilled administrative support and technical duties in the school board office to provide for the effective and efficient management in the assigned area by performing the following duties :
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Instructional Assistant duites may apply for part of the day.
Composes, or transcribes from rough draft, correspondence, bulletins, memorandums, and other material.
Greets visitors to the school board office, determines nature of business, and directs visitors to destination.
Performs general office duties of copying, word processing, management of telephone calls, taking / delivering messages, creating databases, filing, and other management activities.
Answers telephone to provide information, take message, or transfer calls.
Manage records for various financial information.
Manage and prepare reimbursements for special grants
Prepare purchase orders and requisitions.
Coordinate special projects and publications for assigned supervisor(s).
Assist in the development of computer presentations.
Maintains calendar / schedule for immediate supervisor.
SUPERVISORY RESPONSIBILITIES
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and / or EXPERIENCE High school diploma or general education degree (GED); or one to three months related experience and / or training; or equivalent combination of education and experience.
LANGUAGE SKILLS Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.
MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS
Obtain commission as a Notary Public in the Commonwealth of Virginia and AED, CPR, and First Aid certifications within six months of hire.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee frequently is required to talk or hear. The employee is occasionally required to stand and reach with hands and arms. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
TERMS OF EMPLOYMENT
EVALUATION Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of classified personnel.
