Maintenance Administrative Assistant

Position Title: Administrative Assistant

Reports To: Maintenance Division Manager

Department: Maintenance

FLSA Status: Non-Exempt

Position Summary: The primary purpose of this position is to assist the Maintenance Division Manager in organizing and assisting the landscape maintenance department.

Job Responsibilities & Essential Functions:

• Provide administrative support to the maintenance management
• Work with maintenance management & staff to ensure billing is completed correctly and in a timely manner.
• Identifies and reports complaints/issues and assigns team members to help
• Take initiative to primarily help management be efficient and productive by seeking administrative work that supports their work
• Organize calendars and help schedule appointments
• Assist clients with general questions
• Provide support to foreman and crew when necessary
• Help prepare, review, and edit correspondence, presentations, reports, and other documents.
• Problem solving
• Assist in the preparation of meetings, including agendas, minutes, and follow-up actions.
• Monitor and manage executive communications, including email, phone calls, and other forms of communication.

Additional Duties:

• Demonstrate the ability to contribute to the team and mission of the organization, act as a company steward of resources, interact effectively as a team member, and work in a self-directed and dependable manner.
• Other duties as assigned from Division Manager

Job Qualifications

Experience & Education

• One year of relevant experience required.
• Excellent written and verbal communication skills.
• Proficient in using office software (e.g., Microsoft Office Suite).
• Ability to handle sensitive and confidential information with integrity.
• Strong interpersonal skills and ability to work effectively in a team environment. Being a team player is a must.
• Flexible, adaptable, forward-thinking and able to manage multiple tasks simultaneously.

Knowledge, Skills & Attributes

• Excellent communication skills and customer service
• Comfortable on a computer using the Office Suite
• Willingness to learn
• Excellent attendance punctuality, dependability, and reliability
• Pleasant and courteous attitude
• Ability to work independently and make independent judgments which impact the company and customers
• Sound critical thinking and problem-solving skills; ability to solve standard problems and seek guidance on complex problems
• General landscaping maintenance and irrigation knowledge preferred.

Job description Function and Intent:

Job descriptions assist companies in ensuring that the hiring process is fairly administered and that qualified employees are selected. The job functions and duties on the job description are not all-inclusive and that additional functions and requirements may be assigned as necessary. Job descriptions are not intended as and do not create employment contacts. The company maintains its at-will employer status.

Job Type: Full-time

Pay: From $22.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $22