Billing Coordinator (Legal)

Baty Otto Scheer P.C. is seeking candidates to fill the role of Billing Coordinator. Candidates for the position must understand law firm billing practices and general accounting processes. Qualified applicants must have the ability to communicate effectively with clients, attorneys, and staff of the firm. An understanding of the importance of confidentiality is critical. Remote work is not permitted for this position, and the position is not exempt from overtime.

Job Duties:

• Understanding, interpreting, and applying client billing guidelines to the invoicing process, including accurate processing of vendor and firm expenses.
• Running conflict checks for new matters as needed.
• Opening new matters in the firm’s billing software and setting up attorneys, billing rates, and budgets in third-party electronic billing portals. Knowledge of Legal-X, Legal Solutions Suite, Legal Tracker, TyMetrix, Legal eXchange, Collaboration, CounselLink, Ascent, Collaborati, and Quovant will be helpful. Candidates must understand LEDES file formats.
• Entering time for attorneys on a limited basis.
• Generating client prebills and collaborating with attorneys to ensure invoice accuracy prior to submission of final invoices and revising as directed.
• Finalizing and submitting client invoices and appeals using electronic portals, email, or regular mail as appropriate.
• Tracking invoices through the submission process to payment and appeal.
• Monitoring and reporting the status of accounts receivable to individual attorneys and management.
• Applying client payments in the firm’s accounting software. Knowledge of Tabs3 will be helpful.
• Understanding and applying IOLTA rules.

Candidates for this position must be able to work efficiently and effectively in a fast-paced environment. They must maintain a professional demeanor at all times with an ability to work well with clients, attorneys, and staff. This position requires an advanced ability to manage details on multiple levels. The candidate must understand that every aspect of their work is confidential. Good judgement and the ability to manage complexity is required. Advanced knowledge of Microsoft programs is necessary.

This firm is an E-Verify employer.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus opportunities
• Overtime pay

Work Location: In person