AP/AR Specialist

Scope of Job:
This position is responsible for supporting the day-to-day operational activities of the accounts payable and accounts receivable department. Reviews purchase orders, statements, and invoices to verify amounts owed. Records and processes payments for vendor invoices in accordance with internal accounting policies and oversees payment schedules. Maintains and reconciles accounts payable ledger to validate charges and ensure accurate and timely payments. Creates and distributes invoices to customers. Records, verifies and posts payments received by the organization and ensures transactions are recorded in accordance with internal accounting policies. Maintains and reconciles accounts receivable ledger to ensure accurate and timely receipt of payments Responds to vendor or customer inquiries and assists with the research of any discrepancies in billings and payments. May utilize accounting software and systems to manage invoices and payments.  

Essential Job Functions and Responsibilities: 

• Deposit any check payments received in the mail. 
• Perform daily customer invoicing and cash application for all Baxters North America sites (3) across multiple (2) ERP platforms.
• Match customer shipments against purchase orders and bill of ladings to ensure invoicing accuracy.
• Consistently monitor the AR Aging report and pursue the timely collection of receivables.
• Maintains and files all approved invoices, accounts receivable documentation and other supporting documentation.
• Scan invoices into SAP Concur invoice processing system for OCR recognition and review details for accuracy and correct as necessary.
• Enter vendor invoices into ERP system. 
• Match invoices with electronic purchase orders or ACH vouchers/checks and verify receipt of goods or service. Verify receipt and accuracy of EDI invoices.
• Code accounts payable documents according to company procedures. 
• Research and address billing discrepancies or pricing and receiving issues with proper parties.
• Communicate with suppliers regarding discrepancies and/or payment issues.
• Verify supplier banking information and enter/update supplier payment details. 
• Provide support for audit requests, both internal and external. 
• Ad-hoc reporting and special projects pertaining to accounts payable or accounts receivable. 
• Collaborate with production and supporting departments to ensure the food safety and quality of our products. 
• Perform other duties as assigned.

Education: Associate degree in accounting preferred.  

Experience: 3-5 years of Accounts Payable and Accounts Receivable experience. Experience with SAP Concur and Oracle a plus.  

Competencies: Account Reconciliation, Accounting Management, Accounts Receivable, Accounts Payable, Bank Reconciliation, Financial Accounting, Financial Reporting, GAAP Standards, Accounting Software, Detail Oriented, Strong Communication Skills, Organizational Skills, Integrity, Problem Solving, Accountability, Work Quality, Time Management, and Operational Excellence.  

Physical Requirements: Requires prolonged sitting and continuous use of computer. May lift, carry, push, or pull objects up to 10 lbs.