Finance Manager-Transit

Description

Bay Aging is seeking a full-time Finance Manager-Transit. They will ensure sound financial stewardship and accurate reporting for the Agency’s Transit program. Reports to the Chief Financial Officer (CFO). 

Benefits include: Health, vision, & dental insurance- eligible 1st day of the month following 30 days of service; 401k Retirement plan with 100% match on the first 4% you contribute; an additional 50% match on the next 2% you contribute for a maximum match of 5% on a 6% contribution or more by you; life insurance and long-term disability insurance provided after 6 months of employment; employee assistance program; paid annual, holiday, & sick leave, and more!

Essential functions

1. Daily Requirements
   1. Prepare transit, fuel, and vehicle lease vouchers
   2. Maintain vehicle registrations and records
   3. Match gas receipts to fuel invoices
   4. Maintain driver insurance roster
   5. Maintain Vehicle insurance roster
   6. Track and reconcile incoming transit payments and local funds
   7. Miscellaneous reports and analysis as needed, and miscellaneous support of transit employee operations
   8. ModivCare Billing

1. Monthly Requirements
   1. Maintaining and entering monthly Journal Entries, to include:
      1. Deferred revenue and accrued expenses
      2. Transit special trip mileage and New Freedom fares
      3. Work orders to reconcile transit shop inventory with Agency balance sheet
      4. Computer purchases and assignments
      5. Transit fare revenue
   2. Entering, processing, and maintaining fixed asset records in fixed asset register and fixed asset module in Blackbaud FE NXT for Transit assets and full Agency assets
   3. Entering, processing, and maintaining fixed asset records for Transit buses in TransAm.
   4. Vehicle acquisition and disposal processing
   5. Preparation of quarterly/annual inventory and R&E reports for DRPT
   6. Reconcile Agency prepaid expense, deferred revenue, and IT stock accounts
   7. Manage Agency insurance invoice installments
   8. Prepare and submit all Bay Transit reimbursement claims in WebGrants
   9. Track capital project expenses
   10. Update and circulate performance analysis report to Transit Director and CFO
   11. Process and reconcile Verizon vouchers
   12. Maintain advertising contracts and payments
   13. Track R&E for annual Art in Transit competition

DECISION MAKING

Relies on experience and judgment to plan and accomplish goals in a complex financial and compliance environment. Performs a variety of complex tasks with minimal direction from CFO.

KNOWLEDGE

Knowledge of General Accepted Accounting Principles (e.g. accounts receivables and payables, banking and investing, budgeting, asset management, periodic reporting, audit preparation)

Proficient in the use of Excel (e.g. formulas, reports, graph)

Experience in Blackbaud Financial Edge General Ledger and Fixed Asset modules

Experience in Virginia state billing and grants management systems

Working knowledge of:

• Microsoft Office programs (e.g. Word, Outlook, PowerPoint)
• Financial procedures in non-profit accounting including grant accounting, compliance and reporting
• Single Audit per CAFR 200 guidelines

ABILITIES

• Establish and maintain effective relationships with a wide variety of people, e.g. co-workers, and outside entities (e.g. insurance brokers/agents, vendors)
• Present ideas and financial concepts to a variety of audiences in writing and verbally
• Excellent written communication skills (reports, letters, emails)
• Strong analytical and reasoning skills
• Attention to details and methodical approach to fiscal work
• Create and maintain trust through ethical behaviors and sound fiscal stewardship of the Agency’s resources

WORKING ENVIRONMENT

Office-based position with minimal physical requirements (ability to lift 20lbs, walking and climbing stairs). Require occasional overnight travel to training and meetings.  20% of the essential functions of the position can be performed remotely with internet connections and phone.

Qualifications

Bachelor’s degree, and 5-10 years of accounting experience in non-profit organizations. (Degree requirements may be met by significant experience in nonprofit accounting).  Experience working in the financial operations of a rural transportation system.Experience with Blackbaud Financial Edge desired.  Must possess a valid driver’s license.

FLSA status: This is an exempt position.

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. From time to time, the supervisor will ask job holder to perform additional duties related to the completion of the work.

Bay Aging is an Equal Opportunity Employer. All applicants will be considered for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran or disability status.  Bay Aging is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact MaDena DuChemin, Director, Human Resources at (804) 758-2396, Ext. 1228 or mduchemin@bayaging.org.

Salary : $55,000 - $65,000