What are the responsibilities and job description for the Office Coordinator position at Bay Alarm Company?
Position Summary : The office coordinator will provide administrative support for the office, branch manager, and sales department.
Responsibilities
- Maintain sales status reports
- Complete month end commission report before corporate deadline.
- Maintain various logs and boards to track sales statistics and contests.
- Process incoming contracts for entry, including logging, handling deposits, coordinating with data entry location, preparation of approval packet and distribution after approval.
- Process and monitor bird dog referrals and payment requests.
- Coordinate scheduling and changes for Sales Staff.
- Provide administrative support to the branch manager.
- Serve as liaison between customers, branch and corporate.
- Establish and maintain general office systems, procedures, and methods in accordance with company policy.
- Must be cross-trained in all administrative branch functions.
- Coordinate branch meetings and programs.
- Complete month end commission report before corporate deadline.
- Participate in branch cross training program to provide assistance during peak workload and / or short staffing periods
- Maintain appropriate sales literature and contract related supply levels.
- Approving & processing contracts
- Receiving shipments / FedEx deliveries
- Order and keep inventory of office supplies
- All other responsibilities and duties as assigned.
Qualifications
Physical Requirements and Working Conditions
Join the Bay Alarm Family!
Come start or advance your career at Bay Alarm, the nation's largest independently owned security company. We prioritize internal growth for our employees and offer outstanding promotional opportunities. As a family-owned company we value work life balance. 15% of our employees have been with Bay Alarm for 15 years! Work locally and make a difference in your community at one of our 16 branch locations across California, Arizona, and Washington.
All positions support Bay Alarm in our commitment to being our best at every opportunity, providing the expertise, technology, personalized service and support to keep our customers and their valuables safe.
We offer comprehensive benefits; medical, dental, vision, life insurance, and 401(k) with company match.
Bay Alarm is an Equal Employment Opportunity (EEO) employer. We value diversity and inclusion and strive to make every employee's experience here enriching.
Highlights Include :
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