Associate Director/Administrative Assistant

Bay Area Performing Arts (BAPA) is seeking a highly organized and proactive Associate Director/Administrative Assistant to support our growing performing arts programs in Daphne, AL. This role is vital in ensuring the smooth day-to-day operations of our organization, managing front-of-house responsibilities, coordinating ticketing, and assisting with communications and event logistics. The ideal candidate will have strong administrative skills, excellent customer service abilities, and a passion for the arts.

Administrative & Office Management:

- Serve as the primary administrative support for the Executive Director and program staff

- Manage scheduling, correspondence, and office organization

- Maintain student and patron records, including registrations, tuition payments, and donor contributions

- Assist with marketing and communications, including social media updates, email campaigns, and print materials

- Coordinate volunteer and staff scheduling for events and programs

- Maintain office supplies, databases, and filing systems

Front-of-House & Event Support:

- Oversee all aspects of front-of-house operations, including audience check-in, seating, and patron services

- Manage ticketing and box office operations, including online ticket sales and will-call coordination

- Serve as the primary point of contact for patrons, ensuring an exceptional customer experience

- Assist with organizing auditions, rehearsals, and special events

- Work closely with production teams to ensure smooth event execution

Artistic Assistance:

-Work with the Artistic Director on shows in a variety of capacities

-Collect and distribute artistic materials, scripts, sheet music, cutting sheet music etc.

-Maintain rehearsal reports

-Cut tracks and music

-Assist with promotional materials

Qualifications and Skills:

- Bachelor's degree in arts administration, business, communications, or a related field (or equivalent experience)

- Minimum of 2 years of administrative or customer service experience, preferably in an arts or nonprofit setting

- Strong proficiency in Microsoft Office, Google Suite, and customer relationship management (CRM) systems

- Experience with ticketing software and front-of-house operations preferred (e.g., Eventbrite, OvationTix, or similar)

- Excellent written and verbal communication skills

- Ability to manage multiple tasks, meet deadlines, and work both independently and collaboratively

- Availability for some evenings and weekends to support performances and events

-Creative directing, stage management, technical theatre, or design experience.

- Passion for the performing arts and arts education

- Must be willing to pass a background check

Benefits:

- Part-time position (20-30 hours per week). Must have evening and some weekend availability.

- Salary range: Hourly commensurate with experience

- Professional development opportunities

- A dynamic, creative work environment with opportunities to grow within the organization

Bay Area Performing Arts is committed to fostering a diverse and inclusive environment. We encourage candidates of all backgrounds to apply.

Job Types: Part-time, Contract

Pay: $15.00 - $20.00 per hour

Expected hours: 20 – 30 per week

Schedule:

• Day shift
• Evening shift
• Monday to Friday
• Morning shift
• Weekends as needed

Work Location: In person

Salary : $15 - $20