What are the responsibilities and job description for the Jr. Planner & Operations Support position at Bay Cities Container?

JOB TITLE : Jr. Planner and purchaser

DEPARTMENT : Manufacturing Production

REPORTS TO : Production Planning Supervisor

FLSA STATUS : Non-Exempt

Bay Cities, an Employee-Owned Company, is the leading creative packaging and display partner to brand marketers, retailers, and e-commerce. Our passion, experience, technology, and consumer insights move product and drive sales.

Our Mission

Our Passion Powers Your Product.

Our Values

Creativity : Our ideas create Client success.

Passion : We have heart with a Customer Service attitude.

Integrity : We honor our business & planet with sustainable practices.

Responsible : We own it!

Safe : Our safe work habits protect us all.

Fun : We take our work seriously- not ourselves

SUMMARY

What is my purpose?

The Jr. Planner and Purchaser supports the manufacturing facility by optimizing production schedules, coordinating material procurement, and analyzing performance data to enhance efficiency and throughput. This role is responsible for ensuring schedule compliance, evaluating vendor performance, and identifying opportunities to improve operations. By collaborating with key stakeholders, including the Scheduling Supervisor, Plant Management, and Customer Service, this individual plays a pivotal role in driving operational success and supporting continuous improvement initiatives.

JOB FUNCTION

Why is this role exciting?

This role is exciting because it combines analytical problem-solving with hands-on interaction in a fast-paced manufacturing environment. As the Jr. Planner and Purchaser, you'll be a key link between production, customer service, and procurement, ensuring that the facility runs efficiently and meets customer demands. You'll analyze data, improve workflows, and directly contribute to reducing costs, enhancing quality, and optimizing machine performance. Your insights will drive tangible improvements, allowing you to see the direct impact of your work on the organization's success. This role offers the opportunity to work collaboratively with production teams, experience manufacturing operations firsthand, and play a crucial role in building a culture of continuous improvement.

What am I responsible for?

Assists in coordinating all production activity with sales, sales service, and shipping to ensure customers' orders are being handled properly.
Assists in ordering raw materials, including pallets, corrugated board, etc from best supplier in coordination with due date and relevance to run date to meet on time delivery.
Assist in creation and issuing of Purchase orders for various items to be procured in the plant.
Coordinates make ups with supplier when material is rejected.
Under the direction of the Production Planner, evaluates vendor quotes and services to determine most desirable suppliers.
Calculates Machine Availability schedule and distributes to Customer Service, Sales, and Pre-Production in a timely manner.
Assists in the managing, planning, organizing, coordinating, and assigning work for each machine center.
Assists with managing Planning Board and the Amtech system for planning and scheduling.
Assists in communicating and negotiating scheduling exceptions or changes directly with Customer Service Representatives.
Communicates with Production Supervisors, leadmen, and when necessary the Director of Manufacturing, regarding order line up.
Leads the production meetings with all departments, as needed.
Runs and manages the schedule in the absence of the Production Planner.
Recommending viable solutions to reduce production costs as well as improve production processes and product quality.
Evaluate current and past data and performance. Analyze past results, perform variance analysis, identify trends, and make recommendations for improvements.
Produce departmental and monthly reports, which include key metrics, performance results, and variance reporting.
Update board cost and material cost in the maintenance tables to ensure accurate pricing in the costing and estimating tables.
Reports efficiency and prepares reports comparing standard costs to actual production costs.
Assist with the maintenance of fixed assets and collaborates with maintenance department to review trends and opportunities for improvement.
Monitor variances and follow up on discrepancies.
Identify opportunities for performance improvement across the plant.
Perform other duties as assigned.

EDUCATION, EXPERIENCE & COMPETENCIES

What do I need to be successful?

Equivalent to completion of two years college is highly preferred or two years of work experience, preferably supplemented by coursework and training in business, customer relations, and project management.

Considerable knowledge of company operations, service practices and production procedures; ability to coordinate, and evaluate the schedule of multiple machines.

Moderate to high proficiency of knowledge on Microsoft Suite - Outlook, Excel, and Word.

Ability to establish and maintain effective and professional working relationships with all department personnel; ability to plan, organize and assign work for all Machine Centers to meet priorities and deadlines; ability to tactfully and effectively update customer service and sales on scheduling and delivery.

Excellent analytical, decision-making, and problem-solving skills.

Attention to accuracy and detail required.

Good written and oral communication skills.

Ability to prioritize task, multitask, and work in a fast-paced environment.

What kind of environment will I be working in?

You will be working at the main headquarters.

You will spend approximately 65% of time in an office on the computer, 15% of your time in meetings, 20% of your time on the Manufacturing and Distribution floor.

You will work collaboratively throughout the organization.

You will work in a Team oriented, results driven environment.

Ability to work in a fast-paced high-volume environment with emphasis on accuracy and timeliness.

Ability to work extended hours as required.

Core Competencies

High ethical standards. Models and supports organization's goals and values; adapts to changing conditions; demonstrates persistence and overcomes obstacles. Consistently conducts themselves in an honest and trustworthy manner. Does not pursue their own individual objectives to the detriment of company goals. Sets an example for others to follow. Does the right thing.

Demonstrates energy and passion about what they do and knows how to balance work and fun. Is generally optimistic and upbeat; fun to be around. Has a strong belief and zeal for the industry, the job, and the company. Conveys energy and intensity at work with a capacity for keeping others enthusiastic and involved.

Operates with a customer service orientation internally and externally. Works to positively build the Bay Cities brand in everything he / she does. Builds strong, positive relationships with all stakeholders.

Acts as an owner of the business and instills that same attitude and level of action in others. Is proactive in taking responsibility for all outcomes / results and avoids 'pointing fingers'. Helps to create and maintain a strong feeling of belonging in the immediate and overall team.

Regularly involves others in decisions that affect their job or work environment. Demonstrates co-operation and trust with colleagues and teams across organizational boundaries. Participates as a team player and establishes strong working relationships to deliver positive results.

Strong project management skills, including the ability to prioritize, balance, and manage multiple efforts with strong results / goal orientation. Uses time effectively, prioritizes and organizes work flow; can orchestrate multiple activities at once. Agility and personal adaptability with the ability to successfully manage multiple priorities with a high sense of urgency in a rapidly changing environment.

Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work. Learns quickly when facing new problems; a relentless and versatile learner; open to change; strives for continuous improvement of self and processes.

Excellent communication (oral and written) and interpersonal skills with the ability to convey information and ideas in a variety of media, tactful, confident, at all levels, internal and external. Must have strong interpersonal skills and ability to manage multiple projects in a rapidly changing environment.

OTHER

US Persons Only (US citizens, lawful permanent residents, refugee or asylee - all require proper identification and documentation).

Minimal local travel required.

Physical and Environmental Requirements : While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand and sit. The employee is occasionally required to walk and reach with hands and arms. The employee must occasionally lift and / or move up to 35 pounds. Specific vision abilities required by this job include close vision and color vision.

Work environment includes front-office and manufacturing. The noise level in the work environment is usually moderate.

Pre-Employment Verifications : Must pass background and reference checks, drug screen, and physical examination prior to employment.

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