Secretary III

Job Description

Job Description

Duties include :

• Interact with internal and external contacts at all levels to respond to inquiries, gather and provide information, coordinate and schedule activities such as meetings and travel arrangements including preparing and organizing documents / files associated with these activities.
• Serve as a travel resource, research and book domestic and international travel arrangements in accordance with DOE conference reporting using the Laboratory's travel system, coordinating with the Travel Department to ensure all travel complies with policies. Prepare travel expense reports in a timely manner, and in accordance with expense reporting policies and processes.
• Work with the Purchasing Department to provide project procurement and financial reimbursements for the staff.
• Work collaboratively with administrative team members to share best practices and ensure coverage, providing back up to other groups in the Computing Sciences Area as needed.
• Maintain online calendar events and post schedules on the Bldg. 59, 4th floor conference rooms.
• Organize conference rooms, chairs, white boards, and supplies in conference rooms.
• Support NERSC events with registration, site access, badges, create smartsheets, set-up / clean-up, work with service providers.
• Schedule professional appointments, meetings and seminars for staff. Remind staff of seminars, appointments and meetings.
• Utilize various programs (including Microsoft Office, Google applications) on Macintosh computer to create, edit and store complex documents including correspondence, presentations, reports, and technical manuscripts.
• Will be the custodian for office equipment, monitoring and proactively maintaining and arranging service as necessary (paper shredder, copy machines, printers, staplers, etc.)
• Inclusion, Diversity, Equity and Accountability (IDEA) is integral at LBNL and NERSC, staff are highly encouraged to participate and embrace this goal.

Experience :

Desired :