Planning & Zoning Clerk II

The purpose of this position is to provide primary assistance to the Planning and Zoning Department’s Office Manager in connection with ensuring efficient, effective, and productive Department operations. The secretary will perform office work involving a high level of professionalism, responsibility, initiative, clerical, accounting and interpersonal skills.

• Department office is located in the courthouse building.   Primary work occurs in a typical office setting.  Office environment may be hectic and stressful due to heavy workload, especially during the construction season.
• Opens, date stamps, and distributes mail, faxes and emails
• Assist public with filling out and completing land use and sanitary applications.
• Assists in responding to telephone and counter calls for assistance and copies of application materials in accordance with Department procedures.
• Assist the general public in determining appropriate forms to be completed and answer general questions related to forms and assist with copies of records.
• Assists in calculating, preparing, and submitting invoices/vouchers for payment
• Assists in receipting applications, permit entry, routing & clarification
• Assists in maintaining, updating, and confirming the accuracy of various permit files, administrative files, tickler files, and computer records
• Assists in scheduling sanitary inspections and routing information
• Prepare and distribute the Planning and Zoning Committee minutes, letters and affidavits
• Prepare land use affidavits, (route, mail, track and file)
• Data entry related to the Carmody recordkeeping system
• Permit entry, routing, tracking, mailing, filing and clarification.
• Calculate, prepare, and submit State/Federal statistical reports
• Filter, screen and direct issues related to zoning functions as they arise.
• Other duties as assigned.

• Two years of experience in an office environment including the use of word processing, database and spreadsheets. 
• Associates degree with emphasis in business, computers and/or office related matters. 
• Demonstrated computer and typing skills.  (50 wpm / 90 cpm 10 key).
• Familiarity with the Carmody Data System preferred
• Familiarity with the Wisconsin Fund program preferred
• Possess a Valid Driver’s License

Knowledge, Skills, and Abilities

• Ability to communicate concisely and professionally both orally and in writing; correspond independently in an appropriate and professional manner.
• In depth understanding of Department ordinances, programs, guidelines, operations and policies with respect to functions performed and the ability to use this understanding to determine how to complete assigned, varied tasks.
• Ability to use education, experience, and familiarity with Department guidelines, operations, and policies to complete tasks with little direction.
• Ability to maintain mental alertness, neatness and dependability.
• Ability to assess situations to determine necessary steps that must be taken to complete work or to resolve any conflict or issues.
• Ability to multitask and maintain efficiency in a busy environment.
• Ability to follow office policies and procedures.
• Ability to add, subtract, multiply, divide, calculate decimals and percents, and make use of the principles of the sectionalized land designations system and have the ability to interpret legal land descriptions.
• Ability to establish and maintain effective working relationships with other employees, governmental agencies, realtors, local contractors and the general public when responding to inquiries, coordinating field work or scheduling inspections.
• Ability to be accurate and thorough under time constraints; diplomatic and tactful under stressful conditions; 
• Maintain strict confidentiality when appropriate.
• Knowledge of Department of Safety and Professional Services, and Statutes concerning sanitation and other County responsibilities.
• Ability to enter and receipt daily monies.
• Ability to perform a variety of clerical tasks including operation of office equipment.
• Work with strong organizational skills; an eye for detail and perform duties with accuracy.  
• Strong working knowledge of Microsoft Office programs.
• Knowledge of computerized record keeping; the ability to identify application types and the ability to locate and enter appropriate information into a multi-purpose database.

Salary : $43,971 - $56,555