2025/26 Primary School Administrative Assistant

2025/26 Primary School Administrative Assistant

JobID: 888

Job Title: Building Administrative Assistant
Work Year: 200 Days
Department: Bayfield Primary School
Reports to: Primary School Principal
Salary: $18.50-$22.00/ hour

OVERVIEW
The Bayfield Primary School is looking for a Building Administrative Assistant to ensure the smooth and efficient operation of the school office so that the maximum positive impact on the education of children can be realized. The building administrative assistant performs a wide variety of clerical and secretarial duties which require professional expertise, general knowledge of the affairs of the district, the ability to meet people, good judgment, and a high regard for confidentiality.

Bayfield School District is located in the mountains of Southwest Colorado and is a short drive to Purgatory Resort, Wolf Creek Ski Area, and historic Durango. La Plata County is a world-class environment for outdoor enthusiasts with miles of trails for hiking and biking, wild rivers for rafting, breathtaking lakes for fishing and boating, and winter ski opportunities to complete 12-months of recreation. Moreover, the Bayfield School District has strong partnerships with Fort Lewis College and a Pueblo Community College campus on district property where students and community members share our zest for life-long learning.

Bayfield District is dedicated to attracting and to retaining high-quality educators and leaders. You will be warmly welcomed into our Bayfield Family, provided opportunities to learn and grow, and challenged to be your very best as you share our vision: Each Student, Each Day: Wolverine Way.

QUALIFICATION

• Proficient in typing, spelling, math, English and computer skills
• Previous job related experience preferred
• Excellent oral and written communication skills
• Maintain a valid Colorado driver’s license.
• Submit fingerprints for a criminal background check.
• Completed and submitted BSD on-line application.

ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each of the following essential functions satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Adhere to requirements for confidentiality regarding student records; discreetly handle information pertaining to staff, parents and students
• Ability to perform duties with awareness of district requirements and Board of Education policies
• Receive and route incoming calls, process correspondence
• Maintain & Manage teacher and staff absences through district approved software application
• Communicate and direct substitute teachers in daily assignments
• Maintain accounting of Purchase Orders for building administration
• Assist Principal and building administration with preparing and maintaining budget reports and documents
• Develop and maintain an effective record system for purchase orders and deposits
• Update primary school web pages, calendars, marquee sign, and social media pages
• Prepare state required reports and other reports as requested by the principal and central administration
• Provide emergency assistance and medications to students in absence of the health aide
• Maintain office equipment and requisition supplies as needed
• Maintain information in student software system and keep records current
• Prepare and distribute weekly school newsletter
• Use district approved alert system to send widespread communication to families, guardians, students, and staff urgent or otherwise
• Order and maintain supplies and awards for school events in cooperation with counselors
• Assist counselors with processing student withdrawals
• Assist principal and building administration as needed
• Manage Principals Calendar and appointments
• Provide secure front entry point to ensure student and staff safety
• Compile and distribute report cards and transcripts
• Provide guidance and supervision of student office aides in collaboration with office and counseling staff
• Inspire and work collaboratively with staff members and the community
• Commit to the district vision of Each Student, Each Day: Wolverine Way
• Perform any other related duties as assigned

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

EDUCATION AND TRAINING

• High School Diploma or equivalent

SKILLS, KNOWLEDGE, AND EQUIPMENT

• Ability to understand, apply and use personal computers and software applications (e.g., PowerSchool, Word, Excel, Google Suite, Adobe, Frontline)
• Ability to work with a diverse group of individuals
• Ability to maintain confidentiality of information regarding students, employees and others.
• Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work
• Ability to report work orally or in writing to supervisor as required
• Excellent oral and written communication skills; willingness to communicate with families
• Dedication to high standards of excellence and the success of all students
• Technologically literate and motivated to use technology to enhance learning
• Uses standard office equipment such as personal computers, printer, copy and telephone

SALARY
Per the Bayfield School District support staff salary schedule based on education and years of experience.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
The physical demands, work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to work outdoors during outdoor student activities.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl.

While performing the duties of this job, the employee is regularly required to sit and talk and frequently required to walk and must be able to stand up frequently. The employee must occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee must be able to hear the difference between bells, buzzers, beeps, horns, etc. The employee frequently communicates through speech.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must be comfortable functioning in both indoor and outdoor work environments; the employee must be able to drive a vehicle and district equipment.

The noise level in the work environment is usually moderate but can be loud.

The information contained in this job description is for compliance with the Americans with Disabilities Act. The job description and statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. This job description is not intended to create any express or implied contract of employment or expectancy of continued employment for any definite term.

The Board is committed to providing a safe learning and work environment where all members of the school community are treated with dignity and respect. The schools in the district are subject to all federal and state laws and constitutional provisions prohibiting discrimination on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry or need for special education services. Accordingly, no otherwise qualified student, employee, applicant for employment or member of the public may be excluded from participation in, be denied the benefits of, or be subjected to unlawful discrimination under any district program or activity on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law.

Revised: April 2025