What are the responsibilities and job description for the SPECIALIST, NONAGCY INVOICE position at Bayview Asset Management?
Overview:
POSITION SUMMARY:
This position is responsible for gathering data and invoicing Early Payoffs, Early Payment Defaults, Pair Off Fees, Tax Servicing Payments and Penalties, Final Doc Fees, and Post Funding Adjustments. The Invoicing Specialists will work directly with the Funding Manager and Head of Operations to ensure our clients are properly invoiced and all outstanding invoices are paid.
Essential DUTIES AND RESPONSIBILITIES:
- Manage day-to-day invoicing activities for residential and commercial acquisitions, to include the tracking of outstanding invoices sent out to our clients.
- Collaborate with various internal departments, external clients, and sales team to bill and collect on all outstanding invoices.
- Maintain the Invoicing Database.
- Work with Loan Accounting and Accounts Receivables teams regarding the researching and posting of invoice payments received via wire or AHC to appropriate accounts.
- Post invoice payments received via check by providing a copy and sending to the Coral Gables team for deposit.
- Research checks received in the Horsham and Coral Gables offices as it pertains to borrower payments that were misdirected. This task may include forwarding to the correct servicer and advising maker of the error for correction.
- Send W9s to clients as needed and requested.
- Provide management and sales monthly lists of delinquent invoices at 60, 90, 120, and 180 days past due to assist with collecting payments.
- Research and respond to emails received in the InvoicingTPO mailbox regarding Bayview invoices sent out to clients.
- Work with Funding Manager and Head of Operations on outstanding invoices with clients that are either out of business or no longer approved to sell to Bayview.
- Work with Funding Manager and Head of Operations to collect past due invoices via a net funding process. Will require appropriate back to Loan Accounting in order to write off outstanding invoice.
- Facilitate monthly invoicing process in the Invoice Database.
- Follow company guidelines, policies and procedures.
SKILLS/KNOWLEDGE/ABILITIES:
- Strong inter-personal, organizational, communication (verbal /written) and presentation skills required.
- Ability to work in a highly paced and dynamic environment required.
- Ability to meet deadlines with accuracy preferred.
- Strong problem solving skills is required.
EDUCATION and EXPERIENCE:
- College degree preferred. Or equivalent experience in mortgage banking originations and in management required.
- 3 years mortgage banking experience with emphasis on invoicing and loan accounting preferred.
- Proficient with Windows (excel, word, power point) preferred
EEOC
Bayview is an Equal Employment Opportunity employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.
