Administrative/Executive Assistant

Hybrid In-Person/Remote Position (Part-Time)
Location: Derry, NH

Position Overview:
We’re seeking a versatile and proactive Administrative & Executive Assistant to support the CEO both personally and professionally. This role involves a mix of administrative, organizational, and personal tasks, requiring someone tech-savvy, resourceful, and highly adaptable. Position starts as part time (flexible) with hopes to expand role as time goes on.

Responsibilities:

Personal Assistant Duties:

• Care for houseplants.
• Open, scan, and shred mail.
• Handle laundry (wash, dry, fold).
• Process online returns.
• Run errands as needed.

Executive Assistant / Admin:

• Manage and maintain the CEO’s email inbox.
• Handle email communications and facilitate referral introductions on behalf of the CEO.
• Schedule and manage the CEO’s calendar.
• Plan and coordinate travel and events, including booking and communication.
• Provide phone, text, and voicemail support as needed.
• Manage receipts and expenses.
• Perform general clerical tasks, including mailing, scanning, and digital organization.
• Support in preparation for weekly team meetings.
• Take and organize meeting notes, including transcribing recorded meetings.
• Provide sales & marketing support.
• Assist with project management.
• Update websites and forms using platforms like Canva.
• Research, set up, and optimize tools and processes (e.g., Keeper App, ClickUp, Slack).
• Support during annual 1099 processing.
• Assist with payroll and benefits administration.
• Support employee engagement and HR initiatives.
• Perform other administrative tasks as assigned.

Qualifications & Skills:

• Highly tech-savvy with the ability to learn new tools quickly.
• Strong time management skills with the ability to prioritize effectively.
• Proactive, resourceful, and solutions-oriented mindset.
• Strong communication skills with the ability to represent the CEO in a professional manner.
• Excellent organizational skills and attention to detail.
• Problem-solving skills are imperative.
• Trustworthy and responsible, particularly when handling confidential information.
• Accurate and precise attention to detail with the ability to deal with a lot of diversion yet still get the tasks at hand completed in a timely manner is a must.
• A positive attitude and a "how can I help" approach.

Education, Experience, & Requirements:

• High school diploma or equivalent required; Associates degree in Business preferred.
• 1-3 years prior admin/exec assistant experience.
• Professional services industry experience a plus
• Proficient in Microsoft Office Suite (especially Excel) and G- Suite
• Experience with ClickUp, Harvest, Slack, and Dropbox a plus
• Must have reliable vehicle

Why Join Us?
This is more than a traditional assistant role—it’s an opportunity to work closely with an energetic, fast-paced leader while contributing to a growing organization. If you thrive on variety, enjoy problem-solving, and want to be part of a team that values collaboration and innovation, we’d love to hear from you!

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 6 – 15 per week

Schedule:

• Monday to Friday
• No nights
• No weekends

Experience:

• Executive administrative support: 1 year (Required)

Location:

• Derry, NH 03038 (Preferred)

Ability to Commute:

• Derry, NH 03038 (Required)

Ability to Relocate:

• Derry, NH 03038: Relocate before starting work (Required)

Work Location: Hybrid remote in Derry, NH 03038

Salary : $20 - $25