Administrative Assistant/Receptionist

Job Summary
We are seeking a motivated and detail-oriented Receptionist/Administrative Assistant to join our team. This role is essential in providing excellent front desk support and administrative assistance to ensure smooth operations within the office. The ideal candidate will possess strong organizational skills, a friendly demeanor, and the ability to multitask effectively in a fast-paced environment. As BBC Builders continues to expand, this role offers opportunities for growth and increased responsibilities within the company.

Responsibilities

• Greet visitors and clients at the front desk with professionalism and courtesy.
• Manage incoming phone calls, ensuring proper phone etiquette while directing calls to the appropriate personnel.
• Organize paperwork, binders, and files for both past and current projects.
• Assist with administrative duties such as scheduling appointments, managing calendars, and organizing files.
• Maintain records of invoices, payments, and project documentation using and other software tools.
• Prioritize tasks and manage time effectively to meet deadlines and maintain workflow.
• Maintain a clean and organized front desk area to create a welcoming environment for visitors.
• Utilize Job Tread, Microsoft 365 applications, and QuickBooks to manage project documentation, schedules, and reports.
• Collaborate with team members to enhance office efficiency and productivity.
• Check company emails daily and respond promptly or escalate as needed.
• Provide bilingual support when necessary to assist diverse clientele.
• Assist with converting paper files into electronic records, ensuring proper categorization and storage.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Previous experience in a front desk or administrative role is preferred.
• Strong organizational skills with attention to detail to manage multiple tasks effectively.
• Excellent phone etiquette and communication skills for interacting with clients and staff.
• Bilingual abilities are a plus, enhancing communication with a wider range of clients.
• Proficiency in Microsoft 365 applications (Word, Excel, Outlook), Job Tread, and QuickBooks.
• Ability to work independently while also being an effective team player.

Join our dynamic team where your contributions will be valued, and you will have the opportunity to grow within the organization!

Job Type: Full-time

Pay: $18.00 - $21.50 per hour

Benefits:

• Health insurance

Schedule:

• 8 hour shift

Application Question(s):

• What are your long-term career goals? In what ways have experienced personal growth in the last year? There is no wrong answer to this question.

Ability to Commute:

• Odessa, TX (Required)

Ability to Relocate:

• Odessa, TX: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $22