Team Assistant, Communications

BBC Studios

Bold. British. Creative: that’s BBC Studios. Combining the strengths of the UK’s most-awarded production company with a world-class distributor, we fund, create, distribute and commercialize world-class content for the BBC and other UK and international companies. Our aim is to inspire audiences around the globe with quality content that informs, educates and entertains and to strengthen the BBC, our partners and wider industry both creatively and financially. We seek to be the best British content company in the world; a first-choice partner and employer, where everyone can flourish and do their best work.

Job Purpose

This is an exciting opportunity to join the Communications Team for BBC Studios in North America & Latin America as Team Assistant. The role will be a central point of support for the Communications team in New York, Los Angeles and Chicago and provide executive administrative support to the VP of Communications in the region as well as the SVP, Global Communications based in New York.

Key Responsibilities And Accountabilities

• Provide general administrative support to the Communications team as needed and proactively communicate to relevant parties in a timely manner.
• Manage calendars, work across the company and time zones to arrange in-person, video conference and/or phone meetings and necessary logistics. Book travel, coordinate itineraries, and process expense reports.
• Organize key team meetings including coordination and distribution of agendas, supporting documents, production and distribution of meeting notes, and follow-up on outstanding actions.
• Code and process purchase orders and track invoicing.
• Use media monitoring and database tools to compile and maintain media lists, coverage reports, recaps, and strategic executive summaries.
• Post content to various digital platforms, including employee app, press website and LinkedIn. Ensure print and online subscriptions are kept up to date.
• Assist in research and organization of internal events and publicity campaigns. Draft written communications materials (e.g., social media copy).
• Maintain positive working relationships with external stakeholders (media, industry organizations, partners, and vendors), as well as across the organization including divisions within BBC Studios and BBC (Public Service). Special projects as needed.
  
  

Knowledge, Skills, Training & Experience

• Bachelor’s degree or equivalent experience.
• Highly organized, resourceful, and detail oriented.
• Excellent initiative, forward planning and time management skills, with a deadline-oriented mindset.
• Strong written and verbal communication skills required, including ability to write and convey ideas effectively. Capable of juggling multiple high-priority tasks at one time.
• Ability to collaborate with colleagues across the company effectively and professionally. Professional telephone/ video conference manner.
• MS Office Suite, video conference platforms proficiency required.
• Knowledge of communications, public relations and/or media / entertainment industry a plus
• Experience with media monitoring software and platforms, database creation
  
  

Compensation

The anticipated annual base salary for this position is $55,000k. This does not include other benefits that an individual may be eligible for. The actual base salary offered depends on the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and geographic location of the position.

Benefits and Perks

• 100% Employer-Paid Medical and Dental Insurance (PPO plans)
• Generous Paid Time Off
• Flexible, Hybrid Working Arrangements
• Work/life balance
• Free Retirement Consulting to All Employees
• Pet Insurance
• Commuter Benefits
• Gym Reimbursement
• Bagel Mondays, Thirsty Thursdays, and more!
  
  

About The BBC

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us.

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.