Human Resources Assistant

POSITION SUMMARY:

The Human Resources Assistant is responsible for updating and maintaining human resources information including data entry, record keeping, and reporting. This position provides administrative and project support to the Human Resources department in the areas of recruitment, benefits, safety, payroll, etc.

PRIMARY ACCOUNTABILITIES:

• Responds to questions and inquiries from employees and leaders on password resets in HRIS system, status of benefit enrollments, HR policies, etc. and provides requested information or forwards to appropriate resources as necessary. Consults with manager or other members of HR team as needed.
• Assists with coordinating onboarding/offboarding of employees.
• Assists in the recruitment cycle, including but not limited to; refresh job postings
• Assists in sending departure letters and any other documentation, etc. to employees and follows up to ensure message was communicated.
• Provides employment-related data to third-party provider in response to unemployment claims.
• Assists with verification of employment process
• Processes necessary MVR’s and maintains tracking records
• Assists in maintaining personnel, secondary (e.g. benefits) and departmental files neat and orderly. As directed, retrieves, and returns hard-copy personnel files.
• Updates and maintains company organizational charts every month or as needed.
• Assists with various research projects including but not limited to, auditing federal and state employment laws and regulations, such as minimum wage rates, employment of minors, and required meal/rest break periods.
• Opens and sorts mail received into Human Resources; delivers to appropriate team member.
• Recognizes and complies with legal and procedural requirements related to area of responsibility.
• Maintains confidentiality of sensitive and confidential information; protects employee privacy and only accesses employee related information as needed to perform job duties.
• Performing additional projects as assigned.

KNOWLEDGE, SKILLS, & ABILITIES (Please indicate if required or preferred):

Education:

• High School graduate or equivalent education required. BA degree in Human Resources or Business preferred.

Experience:

• 1 years’ experience performing data entry, preferably with an HRIS system. Experience working in a Human Resources Department preferred.

Skills/Competencies/Certifications:

• PC proficiency in a Windows environment to include specialized HRIS software, Excel, Word, PowerPoint and Outlook.
• Superior technical aptitude and data entry skills with excellent planning, detail orientation and organization.
• Ability to multi-task, prioritize multiple projects, adjust to changing workflow and workload accordingly.
• Ability to maintain confidentiality with private/sensitive information.
• Effective problem solving and reasoning abilities.
• Ability to take initiative, be self-motivated and an independent, accountable, dependable performer.
• Superior interpersonal and organizational skills as well as excellent written and verbal communication skills.
• Ability to work independently in an environment with many interruptions.
• Versatility, flexibility, and a willingness to work within constantly changing priorities.