Office Manager

OFFICE MANAGER

We are seeking a highly motivated and organized individual with excellent communication skills eager to come to work in our active and exciting construction company. This detail-oriented Office Manager position calls for someone with a strong background in contract administration, human resources, payroll processing and accounting.This individual will be responsible for ensuring smooth office operations, managing administrative tasks, overseeing some payroll processes, assisting with human recourses functions, working closely with construction managers and supporting accounting activities. The ideal candidate will be a proactive and creative problem solver, team player, with a proven track record of being able to multitask in a fast-paced environment.

Key Responsibilities:

• Oversee day-to-day office operations, and act as the primary point of contact for all employees, clients, vendors and guests.
• Responsible for the execution and tracking of all construction project contracts, subcontractor contracts, vendor contracts, etc.
• Responsible for overseeing all weekly payroll compliance, data entry and fulfillment; manage employee data; salaries, hourly rates, leave accrual, ensuring accuracy and timeliness.
• Oversee employee onboarding, including new hire paperwork, employee handbooks, benefits enrollment and orientation; work closely with benefit representatives and portfolio managers.
• Assist with basic accounting functions primarily related to accounts payable processing and data entry.
• Responsible for updating all licenses, renewals, credit applications and prequalification packages.
• Assist with procurement, bidding, compiling bid documents to ensure accuracy and completeness.
• Oversee construction equipment servicing, licensing, maintenance files are accurate and up to date.
• Manage office supplies, equipment, and necessary updates and improvements needed
• Organize and maintain filing systems (both physical and electronic).

Skills and Qualifications:

• Experience in office management, payroll processing, human resources and AP processing.
• Associate or bachelor’s degree in related field preferred.
• Demonstratable organizational and multitasking skill set.
• Understanding of public works construction contracting in Oregon
• Excellent written and verbal communication skills.
• Experience working in a variety of rolls; support person, self-starter, team-player
• Attention to detail and ability to handle sensitive information with discretion.
• Proficiency in Microsoft Office; VISTA Viewpoint; Procore; Icptracker; Bluebeam preferred.
• Construction experience strongly preferred.

We offer a competitive salary, benefits package, and opportunities for growth within our organization. If you're a proactive, adaptable individual with confirmed excellence in office management, human resources, payroll, and accounting skills, we encourage you to apply.

Benefits:

• Competitive salary
• Comprehensive Medical, dental, vision benefits
• PTO/Vacation/Holiday per industry standard
• Opportunity to work in a friendly, family-oriented, 50 year company in safe office setting

Client is a General Contractor, family operated company for over 50 years. Known around the Pacific NW as a leader in public works/parks construction, we are eager to add to our team with the right candidate for this exciting new position.