What are the responsibilities and job description for the Office Operations Specialist position at BBSI?
About the Role
We are seeking an experienced Office/Project Manager to support our company operations by maintaining efficient office systems and procedures. The successful candidate will have 5 years as an Office Manager in the Construction industry, ability to read plans, bilingual Spanish, strong organizational and time management skills, attention to detail and problem-solving skills, excellent written and verbal communication abilities, and experience with payroll processing and basic accounting tasks.
Key Responsibilities
• Maintains office services by organizing office operations and procedures.
• Monitors the status of existing projects and assists with coordination as needed.
• Prepares payroll online and submits after approval by CEO.
• Manages the company banking accounts.
• Completes filing of documents and paperwork.
• Reviews vendor invoices and prepares payments.
• Answers calls and emails from customers and clients and directs them to relevant staff.
• Monitors office supplies and places orders when appropriate.
• Manages training of new employees and organizes their employment paperwork.
• Maintains the company's social media accounts and profiles.
• Manages company correspondence-mail, email, etc.
Requirements
• 5 years as an Office Manager in the Construction industry.
• Ability to read plans.
• Bilingual Spanish.
• Strong organizational and time management skills.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and prioritize tasks effectively.
• Experience with payroll processing and basic accounting tasks.
• Proficient with MS Office and QuickBooks.
• Knowledge of office management systems and procedures.
Working at BBSI
BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
We are seeking an experienced Office/Project Manager to support our company operations by maintaining efficient office systems and procedures. The successful candidate will have 5 years as an Office Manager in the Construction industry, ability to read plans, bilingual Spanish, strong organizational and time management skills, attention to detail and problem-solving skills, excellent written and verbal communication abilities, and experience with payroll processing and basic accounting tasks.
Key Responsibilities
• Maintains office services by organizing office operations and procedures.
• Monitors the status of existing projects and assists with coordination as needed.
• Prepares payroll online and submits after approval by CEO.
• Manages the company banking accounts.
• Completes filing of documents and paperwork.
• Reviews vendor invoices and prepares payments.
• Answers calls and emails from customers and clients and directs them to relevant staff.
• Monitors office supplies and places orders when appropriate.
• Manages training of new employees and organizes their employment paperwork.
• Maintains the company's social media accounts and profiles.
• Manages company correspondence-mail, email, etc.
Requirements
• 5 years as an Office Manager in the Construction industry.
• Ability to read plans.
• Bilingual Spanish.
• Strong organizational and time management skills.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and prioritize tasks effectively.
• Experience with payroll processing and basic accounting tasks.
• Proficient with MS Office and QuickBooks.
• Knowledge of office management systems and procedures.
Working at BBSI
BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
