What are the responsibilities and job description for the Administrative Assistant / Project Coordinator position at BCForward?
Job Description
Job Description
Job Title : Administrative Assistant
Location : Summit, NJ- 07901
Duration : 6 Months
Work Schedule : Monday - Friday, Business hours
Led by Business Lead; support organization lead and provide administrative support for the Vector & External Manufacturing Operations team. Will perform highly diverse administrative and project focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.
Responsibilities include, but are not limited to :
- Coordinate logistics for monthly, quarterly Workshops / Meetings
- Manages catering requests, reserve conference rooms via Outlook, enter visitor registrations, check
- internal / external availability for meetings when needed.
- Adhere to T&E policies, including booking travel (domestic & international) and reconciliation of business expenses, submit Expense Report via Concur
- Work closely with the EHS Conference teams, IT, Sodexo Catering, and External Event Coordinators
- As needed, creates Contract / PO requisitions and manages the lifecycle of the Contract & purchase / service orders leveraging the ERP Systems (Icertis, Ariba, & SAP)
- Oversee and manage Dept's multiple Mailgroups and communicate changes accordingly
- Assist with ordering office supplies, ensure office supply drawer is organized and stocked
- Calendar management, ensuring timely scheduling of meetings, prioritizing them effectively, and making sure they occur within appropriate timelines.
- Provide back up support to Exec Admin as needed to support VP during planned, as well as unplanned (e.g. emergencies, etc.) absences
- Advanced experience with MS Teams, SharePoint, and other client systems (Concur, Workday, Ariba, SAP) including MS Office.
- Performs additional general office duties as assigned.
- Work with minimal supervision, have strong initiative and follow up with focus on details
- Prioritize activities and takes prompt action based on an understanding of departmental objectives and business needs
- Demonstrate strong interpersonal skills and diplomacy in all levels of management
Key Competencies :
Company Description
About BCforward :
Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.
BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.
BCforward is an equal opportunity employer.
Company Description
About BCforward : Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work. BCforward is an equal opportunity employer.
