Executive Assistant to Founder of Venture Capital firm in Waltham, MA

Our client, a boutique VC firm located in Waltham, Mass, is looking to hire an Executive Assistant/Office Manager to provide coverage for their office starting ASAP.  This person should have experience managing and running an office as well as supporting a C-level executive in an administrative capacity.  They should be able to work independently as well as a part of a team.  This role will be hybrid, 3x a week in office
 
 RESPONSIBILITIES  
·         Organize and coordinate meetings, conferences, and travel arrangements (both domestic and international)
·         Maintain a high-volume schedule and calendar
·         Prepare and submit expenses reports
·         Prepare and manage correspondence, documents and presentations
·         File, copy and scan documents as needed
·         Liaise with building and be first point of contact for any issues
·         Negotiate and maintain relationships with vendors
·         Check inventory and order supplies
·         Help arrange marketing materials
·         Organize quarterly letters and presentations 
·         Ongoing ad hoc projects and assignments as requested
 
REQUIREMENTS
·         5 plus years of prior administrative support or related experience
·         Excellent communication skills
·         Knowledge of Office Management 
·         Detail-oriented, organized and punctual
·         Ability and willingness to take initiative
·         Must be dependable, hold confidentiality and possess discretion
·         Ability to work well independently and as part of a team
·         Engaging and welcoming personality

HOURS
8:30am-5:30pm with flexibility 

SALARY
$90-110K base discretionary bonus 
3x a week onsite



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