What are the responsibilities and job description for the Office Manager/Executive Assistant to Dynamic UK Based Hedge Fund in Midtown position at BCL Search?
Our client, a UK based Hedge Fund is looking to hire a star EA/OM to manage their office, provide assistance to a couple of senior execs in the NYC office and oversee the admin staff. The successful candidate will be exceptionally organized, fast-paced and New York City savvy. They will possess strong verbal and communication skills, be resourceful, flexible and professional. This is a fantastic opportunity to become an integral part of an entrepreneurial firm! This role is 100% in office 5x a week.
RESPONSIBILITIES:
REQUIREMENTS:
SALARY
$125-175K (DOE) Discretionary bonus opportunity Excellent benefits!
HOURS
8am-6pm flexibility if needed
#IND1
RESPONSIBILITIES:
- Organize and coordinate meetings, conferences, and travel arrangements (both domestic and international)
- Handle calendar management and expense reports
- Screen and handle calls, provide information, take messages and schedule appointments
- Prepare correspondence, documents and presentations
- Light event planning and coordinate restaurant reservations
- Persona Assistance as needed: i.e. travel, calendar and scheduling, dining reservation, etc.
- Help organizing the NYC office: maintaining condition of the office and arranging for necessary repairs
- Overseeing 2 admin receptionists and managing their day-to-day
- Liaise with landlord about tenant needs as well as with contractors and vendors (e.g. cleaners, electricians, flower companies)
- Maintaining up-to-date inventory of office contents and place online orders for IT and other office equipment
- Coordinate with clients as needed and help build a relationship network
- Ongoing projects and special requests
REQUIREMENTS:
- 5 plus years of prior administrative support or related experience, must have experience as an Office Manager and oversight of admin staff
- Superb written and verbal communication skills
- Excellent knowledge of administrative procedures
- Detail-oriented, organized and punctual
- Ability and willingness to take initiative
- Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint, etc.)
- Must be dependable, hold confidentiality and possess discretion
- Ability to work well independently
- A flexible and positive approach to the job is a must!
- Bachelor's degree is required
SALARY
$125-175K (DOE) Discretionary bonus opportunity Excellent benefits!
HOURS
8am-6pm flexibility if needed
#IND1
Salary : $125,000 - $175,000
