Sr. Executive Assistant to Partners at Investment Firm in Midtown (hybrid)

Our client, a global investment firm based in Midtown East, is looking for a Sr. Executive Assistant, to support 2 Partners. They will manage multiple work streams simultaneously, prioritizing accordingly. Learning and professional development opportunities are substantial. Ideal candidate will be highly motivated, work hard and smart, have strong judgement and have demonstrated excellence in previous roles. Candidate should be solution oriented and have the ability to take ownership and accountability. This is a fantastic opportunity to join a dynamic, high-growth organization.


RESPONSIBILITIES:

• Coordinating intricate schedules across multiple time zones; must have a deep understanding of multiple Virtual Conference Platforms (Teams, Zoom etc.) to include different links for different participants
• Exceptional communication skills - keeping executives well informed of commitments and responsibilities
• Manage dynamic and ever-changing calendars and commitments
• Coordinating domestic and international travel arrangements – including passport renewals and travel Visas when needed
• Preparation and tracking of detailed expense reports within the Concur expense management system
• Liaising between senior management and reception to ensure guests are properly added to security and conference rooms/desks are reserved
• Exceptional proficiency in Microsoft Office
• Printing and fulfillment of marketing decks and related materials
• Ad hoc assignments / projects as needed, including providing mentorship to other admins 

REQUIREMENTS:

• 5-7 years’ experience supporting multiple Senior / C-level Executives, ideally out of finance
• A strong team player, who thrives in a collaborative setting, poised and able to work with individuals at all levels of the organization
• Proactive, positive and personable with excellent communication skills and upbeat “can do” attitude
• Willing to take initiative with confidence
• Resilient, with ability to manage multiple projects and deliver quality work to deadlines
• Acute attention to accuracy and detail
• Proactive approach to problem solving with strong decision-making capability
• Low ego – high empathy
• Excellent client services skills
• Ability to work well under pressure
• High level of trustworthiness and eagerness to learn
• Ability to work on-site and adapt to changing needs
• Role may require some work outside of regular business hours for time sensitive tasks

SALARY:
$120-$125K (DOE) excellent benefits (including a fully covered option for employees) bonus opportunity 401K perks
 

HOURS:
8:30am-5:30pm flexibility (on call after work hours if needed).  This role is in the office 5x a week for the first 30 days, and will flex to 4x a week thereafter. 





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