Temp to Perm Administrative Assistant at Midtown Fund (Hyrbrid)

Our client, a growing hedge fund is seeking a highly organized, proactive Temp to Perm Administrative Assistant to support a dynamic client-facing team. This person will help cover reception and office coordination, as well as handle a range of administrative, operational, and logistical tasks to keep internal processes running smoothly and ensure client-facing activities are well-coordinated. This is a fast paced firm and needs someone who has no ego and is humble and tenacious and able to hit the ground running. They are in office 4x a week. 

RESPONSIBILITIES: 

• Provide administrative support to the NY-based office, including reception and facilities.
• Manage team calendar (inclusive of all meetings across firm, send calendar marker, reflect into group meetings calendar to distribute to partners and firm members) to the team.
• Coordinate extensive travel (international and domestic) for team. Handle any necessary visa work for international travel. Prepare full itineraries (travel, meetings, notes) and car transfers.
• Handle registration and preparation for conferences
• Process team expenses
• Coordinating with staff in offices around the world 
• Coordinate internal and external meetings, including agenda preparation, prep materials and follow-ups
• Ad-hoc special projects

REQUIREMENTS: 

• Bachelor’s degree with a strong academic record (3.0 GPA required) 

• Highly detail-oriented with excellent communication and organizational skills

• Comfortable juggling multiple priorities in a fast-paced environment

• Proactive, resourceful, and solutions-oriented

• Proficient in Microsoft Office (especially Excel and PowerPoint)

• A collaborative team player who’s eager to contribute wherever needed

Salary : $70,000 - $85,000