What are the responsibilities and job description for the Temp-to-Perm Part-Time Office Manager/Administrative Assistant at Boutique Investment Firm in Midtown position at BCL Search?
Our client, a boutique investment management firm, is looking to hire a Temp-to-Perm, Part-Time Office Manager/Administrative Assistant to sit at their front desk for their beautiful NYC office. The successful candidate must be well-spoken, skilled, polished, have a nothing is beneath me attitude, and a very sunny and welcoming disposition. The position requires at least 2-3 years of administrative experience, strong skills, and a "no-job-beneath-me-attitude". The role is 3x days week in-office from 9am-3pm.
RESPONSIBILITIES
REQUIREMENTS
SALARY
$(DOE)
HOURS
3 days/week in-office from 9am-3pm. Candidate can chose the days - ideally spread out throughout the course of the week.
#IND1
RESPONSIBILITIES
- Oversee and manage office operations, including supplies, equipment, and facilities and ensure the smooth functioning of the office
- Maintain the office and ensure a clean, functional, and productive environment
- Serve as the primary point of contact for office-related issues and coordinate with vendors and service providers
- Order and manage office supplies, ensuring the office is well-stocked and organized
- Assist with the preparation of reports, presentations, and spreadsheets
- Manage office budgets, track expenses, and assist with accounting and billing tasks as necessary
- Assist with the onboarding and offboarding of staff as required
- Assist with event planning, including meetings, conferences, and team-building activities
- Prioritize and manage multiple projects simultaneously
- Perform other related duties as required
REQUIREMENTS
- Prior office experience with demonstrated exposure to a corporate reception desk, within a fast-paced business environment, preferably in the financial industry.
- Strong attention to detail with strong follow-up skills.
- Ability to monitor/track deadlines within tight timeframes.
- Strong proficiency in Microsoft Office and Internet navigation.
- Positive, high-energy, “can-do” attitude and excellent interpersonal skills.
- Well organized, diligent and thorough in efficiently managing multiple tasks.
- Excellent listening skills. Ability to respond well to questions and seek clarification as needed.
- Demonstrated poise, tact and diplomacy, with the ability to work effectively and remain calm under pressure.
SALARY
$(DOE)
HOURS
3 days/week in-office from 9am-3pm. Candidate can chose the days - ideally spread out throughout the course of the week.
#IND1
